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   ASSOCIATE, REGIONAL QCC AND FIELD OFFICE PAYMENTS, GERMANY (MULTIPLE POSITIONS) (UNAIDS/22/FT92)

13 June 2024
 
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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org
Vacancy No.: UNAIDS/22/FT92
 
Title: Associate, Regional QCC and field office payments, Germany (multiple positions)
 
Grade: G6
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years
 
Date: 8 February 2023
 
Application Deadline: 16 February 2023 Vacancy Filled
 
Organization unit: AI UNAIDS Joint United Nations Programme on HIV/AIDS (AI)
Department of Finance and Accountability (DFA) / Department of Management (MGT)
 
Duty station:  Bonn Germany
 
About UNAIDS:
Serving Communities and Countries to End Inequalities and AIDS

We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.

We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www.unaids.org
MANDATE OF THE DEPARTMENT:
The Department of Finance and Accountability (DFA) is responsible for coordinating resource allocation at all levels, monitoring the financial implementation of workplans and budgets and ensuring accountability of the Cosponsors and the Secretariat. The Department is responsible for developing and maintaining financial policies, infrastructure and services, ensuring smooth operations, risk management, compliance with financial regulations and rules, financial integrity and coherence in programmatic delivery.

The Department of Finance and Accountability works with and provides support to other departments, liaison offices, regional support teams and country offices as well as Cosponsors to ensure effective management of resources and achievement of progress against the goals and targets of the UN High Level Political Declaration on AIDS and of the UNAIDS Strategy for 2016-2021.
Main tasks and Responsibilities of the Position:
Under the overall guidance of the Procurement & Travel Officer (Procurement and Contract Management), and the Risk and Internal Control Officer (Global Finance and Accountability Office), the Associate Regional QCC and field office payments, works directly with Departments across the Secretariat, the Regional Support Teams and Country Offices (as required), reviewing payment requests, and Purchase Registrations and Travel Requests to ensure compliance with regulations, rules, policies and procedures.

He / she has the following key responsibilities:

- Review and perform quality check of Purchase Registrations for the formal establishment of purchase orders in the ERP/BMS system, ensuring completeness and conformity with Financial regulations, Financial Rules, relevant Manual provisions, established accounting/administrative practices and ERP/BMS requirements and Enterprise Content Management (ECM) system.
- Provide training and support to Global Centre and field staff in the area of procurement, travel and administrative processes.
- Review payment requests to ascertain availability of funds and conformity to contractual and financial procedures and authorizes Accounts Payable to liquidate the respective obligations/POs accordingly.
- Review hospitality for quality, when required, verifying compliance with UNAIDS policy, as well as accuracy of information and costing of per diems and tickets.
- Review Travel Requests for quality, verifying compliance with UNAIDS travel policy, as well as accuracy of information and costing of per diems and tickets.
- Perform regular review, analysis and reconciliation of credit card invoices, verifying entries and supporting offices to implement appropriate corrective actions.
- Initiate payments through isupplier for adhoc reimbursements and transfers etc.
- Review and submit expenditure batches to correct expenditure charges.
- Support offices to ensure timely and accurate completion end of year actions including, but not limited to, asset and lease verifications, PO closures, risk management and internal control exercises, petty cash closures, etc.
- Liaise with liaison and Global Centre offices to promote full cooperation on asset management, physical inventories, and data corrections.
- Perform other related duties as requested.
REQUIRED QUALIFICATIONS
Education:
Essential:
Completion of secondary school education or its equivalent.

Desirable:
Specialization or a relevant professional qualification in accounting, financial control, procurement, audit or a related discipline.
Competencies:
UNAIDS Values:

1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity

Core competencies:

1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
Experience:
Essential:
Experience in accounting, compliance or budget, preferably with a minimum of 6 years experience related to procurement, travel and administrative rules and regulations, and contract management. Experience with Enterprise Resource Planning Systems.

Desirable:
Experience in the use of ERP professional forms (e.g. non standard user modules).
Languages:
Essential:
Proficiency in English and German.

Desirable:
Knowledge of French and/or any UN official languages.
Additional Information:

These General Service positions are considered locally recruited and therefore they do not bear any of the entitlements associated with international appointments.

If selected, staff members will have to move and live in Bonn or the immediate surroundings at their own expense.

Teleworking from outside of the duty station is not an entitlement and may only be possible for a maximum of 30 calendar days.

The Executive Director has decided that UNAIDS General Service staff members will receive a one-time ex gratia lumpsum payment of US$20,000 to contribute to travel to Bonn and installation costs, provided they remain at the duty station for a minimum of two years.

No other additional payments will be made, e.g., on departure.

Other similar positions at the same level may be filled from this vacancy notice.

Furthermore, we will only accept online applications for General Service vacancies.
Annual salary: (Net of tax)
EUR 47,817 at single rate

Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview.

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted.

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct.

Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
Vacancy Filled

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