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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/22/FT80
Title: Associate, Learning and Development, Germany
Grade: G6
Contract type: Fixed-term Appointment
Duration of contract: 2 years
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Date:
8 February 2023
Application Deadline:
16 February 2023
Vacancy Filled
Organization unit:
AI UNAIDS Joint United Nations Programme on HIV/AIDS (AI)
Staff Development and Performance (SDP) / People Management (HRM)
Duty station:
Bonn Germany
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About UNAIDS:
Serving Communities and Countries to End Inequalities and AIDS
We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.
We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www.unaids.org
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MANDATE OF THE DEPARTMENT:
To lead the AIDS response, the UNAIDS Secretariat counts on a capable and highly qualified workforce, located in the right place at the right time. The People Management Department ensures that human resources are alighted with organizational strategy and priorities. The work of the department is based on effective policies and services for organizational development, and performance. The Staff Development and Performance team builds organizational and staff capacity by developing learning initiatives, strengthening the performance management culture and providing career support.
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Main tasks and Responsibilities of the Position:
Under the general supervision of the Chief, Staff Development and Performance, the incumbent provides secretarial and administrative support, working closely with others.
- Respond and manage incoming calls, emails, and correspondence relating to Staff Development and Performance Management to ensure responses and solutions in a timely and effective manner. Redirect tasks to team members as appropriate.
- Initiate and drafts substantive correspondence that may require independent background research. Edit and proofread general correspondence before signatures by the responsible officers.
- Monitor and track SDP workplan keeping supervisor regularly updated through formal reporting. Develop and maintain monthly financial reports on SDP expenditures, POs and expenditure batches. Provide substantive information to supervisors to allow for accurate Workplan funding and planning. Responsible for flagging and ensuring there are no workplan funding issues.
- Assist in defining needs, searching for suppliers, initiating, and maintaining supplier contracts for both teams. Prepare or oversee the preparation of, and manage the contracts, LTAs and UN Agreements and any other agreements ensuring conformity with UNAIDS administrative requirements, including thorough tracking of deliverables and payments.
- Manage the planning of meetings and training events organized by SDP. Organize regular divisional/team meetings; including but not limited to drawing up agendas and supporting documentation; preparing notes for the record and action plans; following upon action items and deadlines.
- Support the harmonisation of administrative and management systems within the division/team and share experiences with other relevant divisions/teams; develop and maintain the filing system; coordinate travel plans of team members.
- Administer the UNAIDS Internship and Fellowship programme. Function as primary lead on contracting for interns and Fellows, liaising with managers to finalize TORs, liaising with WHO for health insurance coverage, and PFA for payment of stipend. Manage online vacancies and screening of applicants. Track and implement contract extensions and ensure managers comply with the UNAIDS Internship Policy guidelines. Inform and train managers on internship and fellowship guidelines and provide first line support for all queries.
- Language training:
a) Support the language focal point, to manage staff requests for UNOG language training. Liaise with UNOG when needed and facilitate registration to UNOG language courses and the UNLPE. Manage the UNOG contract for language courses and track compliance.
b) Support the language focal point to manage requests for Rosetta Language online courses. As alternative administrator of the platform, support the lead administrator to manage user registration, evaluate user proficiency and assigning of user licenses, train users to make use of platform features, track user compliance and liaise with providers to resolve technical challenges faced by users on the platform.
- Principle focal point to plan and coordinate the rollout of training programmes for the new Business Management System, in close collaboration with WHO and UNAIDS focal points.
- Perform other related duties as assigned, including replacing and backstopping for others as required.
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Completion of secondary school education or its equivalent.
Desirable: Specialization or a relevant professional qualification in HRM or Organizational behaviors, procurement, or a related discipline. |
Competencies:
UNAIDS Values:
- Commitment to the AIDS response
- Integrity
- Respect for diversity
Core competencies:
- Working in teams
- Communicating with impact
- Applying expertise
- Delivering results
- Driving change and innovation
- Being accountable
Managerial competencies:
- Leading teams
- Building relationships and networks
- Developing and empowering others
- Managing performance and resources
- Vision and strategic thinking
- Exercising sound judgement
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Experience:
Essential: Experience in HRM, preferably with a minimum of 6 years experience in WHO administrative support functions and contract management experience with Enterprise Resource Planning System.
Desirable: Relevant international organizations’ experience, preferably including the United Nations system.
Some experience in managing digital learning content and platforms. |
Languages:
Essential: Proficiency in English.
Desirable: Knowledge of another UN official language.
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Additional Information:
These General Service positions are considered locally recruited and therefore they do not bear any of the entitlements associated with international appointments.
If selected, staff members will have to move and live in Bonn or the immediate surroundings at their own expense.
Teleworking from outside of the duty station is not an entitlement and may only be possible for a maximum of 30 calendar days.
The Executive Director has decided that UNAIDS General Service staff members will receive a one-time ex gratia lumpsum payment of US$20,000 to contribute to travel to Bonn and installation costs, provided they remain at the duty station for a minimum of two years.
No other additional payments will be made, e.g., on departure.
Other similar positions at the same level may be filled from this vacancy notice.
Furthermore, we will only accept online applications for General Service vacancies.
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Annual salary:
(Net of tax)
EUR 47,817 at single rate
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Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
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| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
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Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
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| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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