UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/22/FT47
Title: Assistant, Office Administration, Caracas, Venezuela
Grade: G4
Contract type: Fixed-term Appointment
Duration of contract: 2 years
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Date:
13 May 2022
Application Deadline:
28 May 2022
Vacancy Filled
Organization unit:
AI/RSP Regional Support Team, Latin America (AI/RSP)
Duty station:
Caracas Venezuela
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About UNAIDS:
Serving Communities and Countries to End Inequalities and AIDS
We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.
We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity.
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MANDATE OF THE DEPARTMENT:
The UCO Venezuela provides leadership and coordinates the expanded UN system response in Venezuela. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the UCO Venezuela scales up HIV services focused on key populations and locations most at risk. The UCO Venezuela promotes effective use of strategic information to better understand and track the epidemic and its trends, and to measure progress and sustainable impact of the response in Venezuela It supports efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection, and human rights mechanisms, and provides support and technical guidance as necessary to national partners and policymakers.
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Main tasks and Responsibilities of the Position:
Under the supervision of the UCD, the Assistant, Office Administration has the following key responsibilities:
1) General administrative support:
a. Provides administrative support and general office assistance, including but not limited to attending telephone calls and responding to enquires, collecting, screening and distributing incoming correspondence and documents, processing and following up on requests from internal and occasionally external partners.
b. Maintains office/programme/project files for completed and on-going activities in paper or electronic form for monitoring purposes as required. Maintains stationary and other supplies and provides office troubleshooting and general assistance support to staff in the office, as required.
c. As instructed prepares in final version general and administrative correspondence. Checks correspondence submitted for clearance for consistency, style, accuracy and compliance with corresponding rules and procedures.
d. If required, provides information and informal interpretation from/to the local language and other services for office staff and official personnel on travel.
e. In compliance with UNAIDS financial rules and reporting policies, carries out transactions using the designated corporate platforms and systems, ensuring accuracy of budget lines, records, receipts, payments, balances, expenditures and other data.
f. Maintains and monitors financial records and daily transactions. Selects and enters data, makes additional calculations and ensures inclusion of all relevant data; identifies discrepancies and seeks advice from supervisor and/or others, when necessary.
2)Support to substantive programme and operational development and implementation:
a. Provides assistance in the implementation of department / division / office / programme / project substantive activities such as: assisting with the organization or coordination of meetings, seminars and training workshops; preparing hand-outs and other materials for the events; coordinating office/programme/project travel plans and visits for the responsible staff or external stakeholders.
b. Upon instruction, arranges for services from external suppliers such as catering, transportation and interpretation service providers.
c. Maintains calendars, monitors expiration dates and deliverable deadlines, prompting or following up with other team members as required.
Perform other related duties as assigned, including replacing and/or backstopping for others.
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| REQUIRED QUALIFICATIONS |
Education:
Essential:
- Completion of secondary education.
Desirable:
- Post-secondary or paraprofessional training or certification in an area related to office administration and/or English as a second language.
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Competencies:
UNAIDS Values:
- Commitment to the AIDS response.
- Integrity
- Respect for diversity
Core competencies:
- Working in teams
- Communicating with impact
- Applying expertise
- Delivering results
- Driving change and innovation
- Being account
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Experience:
Essential:
- A minimum of four years of general office administration experience. Knowledge of and/or familiarity with the administrative processes of international organizations.
Desirable:
- Knowledge of and experience with UNAIDS or WHO administrative policies.
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Languages:
Essential:
-Proficiency in Spanish and good command of English.
Desirable:
-Knowledge of UN official languages..
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Additional Information:
Please note that for this vacancy only nationals of Venezuela and legal residents holding a valid residence or work permit are eligible. A valid passport will be requested.
Furthermore, we will only accept online applications for local applicants.
Other similar positions at the same level may be filled from this vacancy notice.
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Annual salary:
(Net of tax)
18570 USA Dollars at single rate
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Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
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| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
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Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
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| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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