UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/19/FT89
Title: Administrative Assistant
Grade: G6
Contract type: Fixed-term Appointment
Duration of contract: Two (2) years fixed-term (extension limited to availability of extrabudgetary funds)
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Date:
20 December 2019
Application Deadline:
18 January 2020
Vacancy Notice Cancelled
Organization unit:
AI/PRO Programme (AI/PRO) /
AI/FTI Fast-Track Implementation (AI/FTI)
Programme Branch
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
The Fast-Track Implementation Department (FTI) leads and coordinates support to countries, including fragile countries, sub-national locations and cities to address gaps and programme implementation challenges to reach the 2020 Global AIDS targets. The department works with countries, partners and academia to: identify and seek specific solutions to bottlenecks that impede the delivery of impactful and inclusive prevention and treatment services; provides political leadership and technical support to make a "case" for focus, programme optimization, and accelerated service delivery; support resource mobilization (international and domestic); support the integration of innovative service delivery and the use of strategic information; and support programme sustainability and transition planning.
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Main tasks and Responsibilities of the Position:
Under the overall guidance of the Senior Adviser, and working independently, the incumbent provides comprehensive administrative and secretarial support to the team and is assigned all the following duties and responsibilities:
Responsible for the efficient organization and functioning of the team, including the implementation of UNAIDS administrative rules and regulations, and departmental specific procedures.
Maintains regular contact with a broad range of staff at all levels throughout the department and the Secretariat, ensuring that briefing and meeting background information and documents are obtained from relevant sources, as appropriate, in order for the team and other staff to be fully prepared in advance of key meetings and highlighting issues relevant to the team.
Coordinates regular meetings, conference calls and webinars with key partners and stakeholder, country offices, donors; prepare and distribute relevant material and meeting reports; monitor and follow up on agreed action points; advise on and support further communication and action as required.
Drafts or prepares general and administrative correspondence, check correspondence submitted by team members for higher level clearance or signature, for consistency, style, accuracy and compliance with UNAIDS rules and department specific procedures and presentation, editing or returning such to originators when necessary.
Supports administrative and management systems within the team, working closely with the other team members; develops and maintain the filing system; coordinate quarterly travel plans and responses to requests from the Senior Adviser; handles all aspects of travel arrangements for the responsible officer and other staff/ consultants.
Perform other related responsibilities as assigned, including replacing and backstopping for others.
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Post-secondary paraprofessional training or certification in work related areas.
Desirable: Higher education in the field of administration, management or a related field. |
Competencies:
UNAIDS Values:
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity
Core competencies:
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
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Experience:
Essential: A minimum of six years' experience in secretarial and/or administrative positions, including experience in dealing with administrative issues.
Desirable: Experience in UNAIDS and/or similar positions and familiarity with WHO/UN administrative procedures.
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Languages:
Essential: Advanced knowledge of English and French.
Desirable: Knowledge of another UN official language.
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Additional Information:
Other similar positions at same level may be filled from this vacancy notice.
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Annual salary:
(Net of tax)
CHF 82,401 at step 1 at single rate
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| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
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Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
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| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Notice Cancelled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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