|
|
UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/19/TASR11
Title: Assistant
Grade: G5
Contract type: Temporary Appointment under Staff Rule 420.4
Duration of contract: Six (6) months
|
Date:
27 September 2019
Application Deadline:
19 October 2019
Vacancy Notice Cancelled
Organization unit:
AI/ICT Information and Communication Technology (AI/ICT)
Duty station:
Geneva Switzerland
|
| |
MANDATE OF THE DEPARTMENT:
The Management and Governance (MER) Branch promotes effective governance of the Joint Programme and provides overarching management functions int he areas of human resources, finance, budget, information technology and administration to enhance UNAIDS' capacity to implement its mandate and vision.
Within the MER Branch, the Information and Communication Technology Department (ICT) ensures that information technology is a strategic enabler of the vision of Getting to Zero, and contributes to the transition from managing a disease to ending an epidemic. The ICT Department makes possible new ways of collaboration, facilitates greater sharing of knowledge and provides new tools to reach out and communicate - with unprecedented reach and speed - with our key stakeholders and constituencies. To play this important role, the department is an agent of change, contributing to making UNAIDS work fast, smart and efficiently.
|
Main tasks and Responsibilities of the Position:
Under the direct supervision of the Chief, Innovation and Development Division (IAD), and under the operational management of day-to-day tasks of the Procurement Specialist and Administrative Assistant, the incumbent will provide administrative support to the Innovation and Development Division. The incumbent will be assigned the following administrative and secretarial functions:
- Screen incoming calls, handle telephone queries, and screen incoming emails and correspondence taking appropriate action in consultation with the Chief, IAD.
- Ensure that requests for scheduling meetings, information and interviews, invitations to meetings, etc. addressed to the teams are dealt with expeditiously.
- Draft and prepare correspondence based on instructions from the Chief, IAD or on own initiative. Edit and proof-read general correspondence before signatures by Chief, IAD.
- Handle all aspects of travel arrangements for the staff in the Division (maintain quarterly travel plans, travel arrangements, monitor travel reports and claims);
- Manage the calendar of the Chief, IAD when required;
- Track expenditures;
- Provide administrative support for the Chief, IAD
- Manage manual and electronic filing systems related to administrative issues (tendering and purchase documents);
- Provide administrative and logistics support for tendering and purchases, prepare adjudication reports and contracts and follow-up on payments;
- Handle administrative tasks for IAD staff, providing knowledgeable advice on, and executing actions related to, financial, personnel, travel and other administrative procedures;
- Organize and keep an overview of the meetings organized by the Chief, IAD and provide substantive support: book rooms, contact attendees, draft agendas, and take minutes.
- Organize meetings with internal and external partners; ensure that Chief, IAD has adequate background materials prior to these meetings.
- Perform other related duties as requested.
|
| REQUIRED QUALIFICATIONS |
Education:
Essential: Completion of secondary school education, or relevant technical or vocational training in secretarial and office systems. |
Competencies:
UNAIDS values
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity
Core competencies
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
|
Experience:
Essential: 5 years' experience in similar positions with sound knowledge of secretarial / administrative rules, regulations, procedures and practices of the UN System.
Desirable: Experience in WHO or UNAIDS in the area of administration. Experience supporting Information Technology (IT) staff and/or experience in procurement.
|
Languages:
Essential: Excellent knowledge of English and French.
Desirable: Knowledge of another UN official language.
|
Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible. Furthermore, we will only accept online applications for General Service vacancies.
Other similar positions at the same level may be filled from this vacancy notice.
|
Annual salary:
(Net of tax)
CHF 75,084 at single rate
|
|
|
Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
|
| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
|
|
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
|
|
Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
|
| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
|
Vacancy Notice Cancelled |
This vacancy is shown for viewing only. It is not currently open for applications
|
|
UNAIDS has a smoke-free environment
|
| | |
