UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/18/FT4
Title: Assistant
Grade: G5
Contract type: Fixed-term Appointment
Duration of contract: 2 years
|
Date:
2 February 2018
Application Deadline:
3 March 2018
Vacancy Filled
Organization unit:
AI/PRO Programme (AI/PRO) /
AI/FTI Fast-Track Implementation (AI/FTI)
Programme Branch
Duty station:
Geneva Switzerland
|
| |
MANDATE OF THE DEPARTMENT:
The Fast-Track Implementation Department leads and coordinates support to countries, including fragile countries, sub-national locations and cities to address gaps and programme implementation challenges to reach the 2020 Global AIDS targets. The department works with countries, partners and academia to: identify and seek specific solutions to bottlenecks that impede the delivery of impactful and inclusive prevention and treatment services; provides political leadership and technical support to make a "case" for focus, programme optimization, and accelerated service delivery; support resource mobilization (international and domestic); support the integration of innovative service delivery and the use of strategic information; and support programme sustainability and transition planning.
|
Main tasks and Responsibilities of the Position:
Under the supervision of the Responsible Officer, the incumbent provides secretarial and administrative support, working closely with others.
Screens incoming calls, emails, and correspondence and handle telephone queries, taking appropriate action. Manages the calendar of the responsible officer including the setting up of meetings and preparation of day file with background materials; and coverage arrangements in the absence of the supervisor. Drafts and prepares correspondence based on instructions or on own initiative. Edits and proof-reads general correspondence before signatures by the responsible officer. Drafts presentations in PowerPoint.
Tracks implementation rates for various budget sub-categories; undertakes regular review of un-liquidated obligations and takes action accordingly.
Prepares contracts and agreements ensuring conformity with UNAIDS administrative requirements, including through the tracking of deliverables and payments.
Manages the planning of meetings organized or supported by division/team, conference calls and video conferences. Organizes regular divisional/team meetings; including but not limited to drawing up agendas and supporting documentation; preparing notes for the record and action plans; following-up on action items and deadlines.
Supports the harmonisation of administrative and management systems within the division/team, and share experiences with other relevant divisions/teams; coordinate quarterly travel plans handles all aspects of travel arrangements for the responsible officer and other staff/ consultants.
Performs other related duties as assigned, including replacing and backstopping for others as required.
|
| REQUIRED QUALIFICATIONS |
Education:
Essential: Completion of secondary school, or relevant technical or vocational training.
Desirable: Knowledge of Excel and word programmes. ICDL (International Computer Driving Licence) Certification.
|
Competencies:
UNAIDS Values:
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity
Core competencies:
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
|
Experience:
Essential: At least five years' experience in secretarial positions, including experience in dealing with administrative issues, and some experience in the UN system, including knowledge of its rules and procedures.
Desirable: Some experience in UNAIDS or WHO.
|
Languages:
Essential: Advanced knowledge of English and French Knowledge of another UN official language an asset.
|
Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible. Furthermore, we will only accept online applications for General Service vacancies.
|
Annual salary:
(Net of tax)
CHF 73,876 at step 1 at single rate
|
|
|
Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
|
| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
|
|
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
|
|
Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
|
| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
|
Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
|
|
UNAIDS has a smoke-free environment
|
|
