UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/18/FT5
Title: Secretary
Grade: G4
Contract type: Fixed-term Appointment
Duration of contract: 2 years
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Date:
2 February 2018
Application Deadline:
3 March 2018
Vacancy Filled
Organization unit:
AI/PRO Programme (AI/PRO) /
AI/FTI Fast-Track Implementation (AI/FTI)
Programme Branch
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
The Fast-Track Implementation Department leads and coordinates support to countries, including fragile countries, sub-national locations and cities to address gaps and programme implementation challenges in order to reach the 2020 Global AIDS. The department works with countries, partners and academia to identify and seek specific solutions to bottlenecks that impede the delivery of impactful and inclusive prevention and treatment services; provide political and technical support to make a “case” for focus, programme optimization, and accelerated service delivery; support resource mobilization (international and domestic); support the integration of innovation, service delivery and strategic information; and support programme sustainability and transition planning.
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Main tasks and Responsibilities of the Position:
Under the supervision of the Responsible Officer, the incumbent provides secretarial and clerical assistance within the team and is assigned the following duties and responsibilities:
Screen incoming correspondence and email messages as appropriate, draft and/or finalise replies and official correspondence based on instructions or on own initiative, in support of the activities of the team, including but not limited to official travel arrangements for staff, consultants and temporary advisers, preparation of costing and obtaining security clearances and visas as necessary; making hotel arrangements; and liaising with UNAIDS country office regarding all aspects of travel arrangements; the preparation of contracts and agreements according to instructions and in conformity with UNAIDS administrative and financial regulations.
Respond to telephone inquiries in both English and French, referring them to professional staff as appropriate.
Maintain the office filing system and working files (hard and electronic copies), file reports, technical documents and key correspondence.
Assist with the design/format presentations and other materials for use at technical meetings, workshops, trainings and briefings.
Maintain a calendar of key events organised by the team, or those requiring the participation of team members; track requests for action by members of the team, remind them of target dates and deadlines, ensuring timely follow up; and support the organization of telephone and video conferences.
Actively participate in the organization of meetings, workshops, briefings, etc., including but not limited to the preparation of travel authorizations; rooms reservations, catering, interpretation services as required; and the preparation of briefing/background files for participants.
Perform other related responsibilities as assigned, including replacing and backstopping for others.
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Completion of secondary school or relevant technical or vocational training, including training in the use of office systems.
Desirable: Knowledge of Excel and word programmes. ICDL (International Computer Driving Licence) Certification
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Competencies:
UNAIDS Values:
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity
Core Competencies:
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
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Experience:
Four years’ experience in secretarial positions.
Experience in the UN System and in the use of system such as ERP an asset.
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Languages:
Essential: Advanced knowledge of English or French, with a working knowledge of the other language.
Desirable: Knowledge of another UN official language.
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Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible. Furthermore, we will only accept online applications for General Service vacancies.
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Annual salary:
(Net of tax)
CHF 67,497 at single rate
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Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
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| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
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Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
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| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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