UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/17/FT61
Title: Procurement and Travel Specialist
Grade: P4
Contract type: Fixed-term Appointment
Duration of contract: Two years
|
Date:
13 November 2017
Application Deadline:
12 December 2017
Vacancy Filled
Organization unit:
AI/PFA Planning, Finance and Accountability (AI/PFA)
Financial Services and Risk Management
Duty station:
Geneva Switzerland
|
| |
MANDATE OF THE DEPARTMENT:
Within the Management and Governance Branch, the Planning, Finance and Accountability Department is responsible for coordinating UNAIDS workplanning and resource allocation at all levels, monitoring the implementation of workplans and budgets and ensuring accountability of the Cosponsors and the Secretariat. The Department is responsible for developing and maintaining financial policies, infrastructure and services, ensuring smooth operations, risk management, compliance with financial regulations and rules, financial integrity and coherence in programmatic delivery.
The Planning, Finance and Accountability Department (PFA) works with and provides support to other departments, liaison offices, regional support teams and country offices as well as Cosponsors to ensure effective management of resources and achievement of progress against the goals and targets of the UN High Level Political Declaration on AIDS and of the UNAIDS Strategy for 2016-2021.
Within the department, the Financial Services and Risk Management division is responsible for the overall direction and coordination of UNAIDS financial and accounting operations and ensuring proper use of its financial resources in compliance with the applicable rules and regulations. The division follows internationally adopted principles and best practices in financial management, including integrity and transparency, and provides effective and efficient support and services across the Programme.
|
Main tasks and Responsibilities of the Position:
Under the overall responsibility of the Chief, Financial Services and Risk Management, the incumbent is responsible for the following:
Develop and coordinate business processes and workflows in the area of travel and procurement and create a comprehensive service platform to facilitate programme delivery and enhance operational efficiency.
- Provide advice and guidance on business practices and processes related to procurement and travel, and promote the full utilization of the ERP system.
- Review, update and enhance business processes on procurement and travel, as and when possible, as part of efforts to continuously upgrade the ERP system.
- Lead the elaboration and implementation of appropriate policies and strategies for the monitoring and evaluation of procurement and travel related activities.
- Work with business owners, IT and WHO to design and develop procurement and travel monitoring reports to support activities and operations at all levels.
- Manage and monitor travel exceptions and emergency ticketing and prepare regular reports on travel.
- Support formal competitive processes by reviewing and publishing all RFPs/ITBs and ensure technical and financial reviews are conducted as per established procedures.
- Serve as PRC coordinator and clear submissions based on PRC recommendations, regularly update the website with minutes, decisions and statistics.
- Serve as vice-chair of the Property Disposal Committee and coordinate the annual physical verification process of assets and inventory.
- Represent UNAIDS in discussions on procurement and travel services provided by the Global Service Centre (GSC) and services provided by Carlson Wagonlit (CWT).
- Ensure implementation of the HLCM Vendor Ineligibility Framework and establish a common Vendor Sanctions Board with interested UN system agencies.
- Represent UNAIDS in meetings with WHO, UNDP and other external bodies (including CPAG, HLCM and UNGM) on travel and procurement.
- Perform other related tasks and duties as required.
|
| REQUIRED QUALIFICATIONS |
Education:
Essential: Advanced university degree at Master's level or equivalent in Business or Public Administration or equivalent academic training/preparation. For internal candidates a first university degree and 9 years of professional experience will be considered as equivalent.
Desirable: Additional formal training in information systems management. |
Competencies:
UNAIDS Values:
Commitment to the AIDS response; Integrity; Respect for diversity.
Core competencies:
Working in teams; Communicating with impact; Applying expertise; Delivering results; Driving change and innovation; Being accountable.
Managerial competencies:
Managing performance and resources; Developing and empowering others; Exercising sound judgement; Building relationships and networks;
|
Experience:
Essential: Seven years of experience in management and administration, with four years of experience of procurement and travel preferably with Enterprise Resource Planning systems or similar tools. Familiarity with IT based management tools essential. Experience in working at the international level with or in the United Nations system, development agencies, governmental or inter-governmental bodies.
Demonstrated experience delivering presentations, training and coaching in the area of procurement and travel and ability to deliver a concise message in a clear way to staff.
Desirable: Exposure implementing change management projects in the area of procurement and travel. |
Languages:
Essential: Excellent knowledge of English or French with a working knowledge of the other language.
Desirable: Knowledge of another UN official language.
|
Additional Information:
Positions at the international professional category within UNAIDS will be subject to the Organization's Mobility Policy. The above-mentioned position is a rotational position and its standard duration of assignment is linked to the ICSC hardship classification of the duty station.
Other similar positions at the same level may be filled from this vacancy notice.
|
Annual salary:
(Net of tax)
70,647 US$ at single rate
|
|
|
Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
|
| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
|
|
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
|
|
Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
|
| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
|
Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
|
|
UNAIDS has a smoke-free environment
|
|
