e-Recruitment

   ADMINISTRATIVE OFFICER, INDIA (UNAIDS/17/FT28)

22 August 2017
 
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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org
Vacancy No.: UNAIDS/17/FT28
 
Title: Administrative Officer, India
 
Grade: NO-B
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years
 
Date: 2 June 2017
 
Application Deadline: 24 June 2017 Selection in Progress
 
Organization unit: AI/RSB Regional Support Team, Asia and Pacific (AI/RSB)
 
Duty station:  New Delhi India
 
MANDATE OF THE DEPARTMENT:
Provide leadership and coordinate support for an expanded UN system response to support countries towards ending the AIDS epidemic as part of the Sustainable Development Goals. To promote, support and provide guidance to national partners and the UN system in reaching Global AIDS targets by 2020 with a Fast-Track approach to rapidly scale up HIV services focused on populations and in locations most affected by the epidemic. Promote effective use of strategic information and documentation of trends on the epidemic and the response as well as provide intellectual leadership on the status of the response to HIV in the country.
Main tasks and Responsibilities of the Position:
Under the guidance and direct supervision of the UNAIDS Country Director (UCD), the Administrative Officer is responsible for the day-to-day running of the office, and for ensuring that the most effective financial and administrative systems are implemented and maintained.

The incumbent is in charge of the management of the operating budget and the Imprest account if any, the analysis of financial information and the production of financial reports. The incumbent will be responsible for the following:

1. Provides input to the UCD and UNAIDS country staff on financial, administrative, operational and human resources issues.
- Organizes the administrative functions and monitors the work of the administrative support in the country office to ensure effective administrative support and implementation of workplans
- Prepares and assesses the operational budget and provides input to the UCD on fund utilization and ensures timely adjustments to respond to emerging needs at regional and country level.

2. Human resources: Support and assist in all aspects of the human resource procedures in UCO in the recruitment of local staff, orientation of new incoming staff, troubleshooting with the Global Service Center on staff related issues linked to entitlements and other Human Resources related issues.

3. Budget management and control: Assist in the preparation of annual work plans, and monitor and report on budget related issues.

4. Operations management and oversight: Ensures efficient delivery of operations and administrative services that reflects positively on the UNAIDS country office and counterparts, which includes the ERP monitoring of financial, administrative, and human resources related issues.

5. Reporting: Provide timely reports on the activities of the UNAIDS office. Synthesize information in tables, graphs and charts.

6. Operations capacity building: Monitor and assess the implementation of UNAIDS office operations and make recommendations as to which systems and procedures could be strengthened to improve efficiency and resource utilization. As required, develop guidelines for improved systems and procedures and make recommendations to the UCD on how the overall work and performance of the organization could be enhanced. Ensure secure and safety of UNAIDS premises

7. Perform any other duties as required by the UCD.
REQUIRED QUALIFICATIONS
Education:
Essential:

Advanced university degree or equivalent in Public or Business administration, Management, Human Resources or related field.

For internal candidates a first university and 4 years of professional experience will be considered equivalent.
Competencies:
UNAIDS Values

1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity

Core competencies

1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable

Managerial competencies

1. Managing performance and resources
2. Exercising sound judgement
3. Building relationships and Networks
Experience:
Essential:

Two years of professional experience in administration, finance and budget, human resources in international organization, non-profit organization or private sector.
Full proficiency and experience in use of variety of financial management tools and computer software packages such as Enterprise Resource Planning Systems.
Languages:
Essential:

Excellent knowledge of English.

Desirable:

Good working knowledge of another official UN language and/or good working knowledge of a local language.
Additional Information:
Please note that only nationals of India are eligible to apply.
Annual salary: (Net of tax)
Rs 1,902,148 at single rate

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted.

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

Online applications are strongly encouraged to enable UNAIDS to store your profile in a permanent database. Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
Selection in Progress

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