UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/17/FT31
Title: Clerk, Brazil
Grade: G3
Contract type: Fixed-term Appointment
Duration of contract: 2 years
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Date:
2 June 2017
Application Deadline:
30 June 2017
Vacancy Filled
Organization unit:
AI/RSP Regional Support Team, Latin America (AI/RSP)
Duty station:
Brasilia Brazil
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MANDATE OF THE DEPARTMENT:
Provide leadership and coordinate support for an expanded UN system response to support countries towards ending the AIDS epidemic as part of the Sustainable Development Goals. To promote, support and provide guidance to national partners and the UN system in reaching Global AIDS targets by 2020 with a Fast-Track approach to rapidly scale up HIV services focused on populations and in locations most affected by the epidemic. Promote effective use of strategic information and documentation of trends on the epidemic and the response as well as provide intellectual leadership on the status of the response to HIV in the country.
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Main tasks and Responsibilities of the Position:
Under the supervision of the responsible officer and working closely with other staff members, the incumbent provides clerical and secretarial support, and is assigned part of or all the following duties and responsibilities:
Support the organization of duty travel for the RST or country office staff, including but not limited to booking tickets with travel agencies; raising travel requests (TR) into the ERP for staff and external participants to meetings; when required, processing security clearance authorization; ensuring that travel claims are submitted in a timely manner and following-up on such as necessary; and/or assist other support staff in the organization of national and international workshops, seminars, visiting missions, field trips.
Monitor in-time payments for the private use of the mobile and desk telephones, as per UNAIDS rules.
Update leave records for office staff and maintains schedule for annual leave; and monitor the submission of monthly leave reports of staff holding UNAIDS contracts on a monthly basis.
Process requests for the procurement of office supplies, furniture, IT equipment and others, as well as contracts for the maintenance and repair of office equipment, obtaining quotations and bids; verifying that goods are received in good condition and ensuring that payment has been made; and update inventory records for expendable and non-expendable equipment for submission to HQ when applicable; as well as serves as alternate member of the Local Contracts Committee.
Ensure first line maintenance of UN Security Radios and mobile phones, and maintain the Office Staff composition matrix, and security logs (Country MOSS, emergency contact list, radio codes, etc.).
Maintain a Documentation Centre in the office through ordering, classifying and distributing published documents from UNAIDS Headquarters.
Perform other related duties as assigned, including provision of support to other areas of work and teams as required.
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Completion of secondary school, or relevant technical or vocational training. |
Competencies:
UNAIDS Values:
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity
Core Competencies:
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
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Experience:
Essential: A minimum of three years' experience in clerical work with international institutions or governmental organizations
Desirable: Experience with the United Nations. |
Languages:
Essential: Advanced level of Portuguese and intermediate level of English.
Desirable: Knowledge of another UN official language
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Additional Information:
Please note that for this vacancy only nationals of Brazil and legal residents holding a valid residence or work permit are eligible. A valid passport will be requested. Furthermore, only online applications will be accepted.
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Annual salary:
(Net of tax)
60378 Reais at single rate
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Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
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| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
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Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
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| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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