e-Recruitment

   OPERATIONS OFFICER, ETHIOPIA (UNAIDS/15/FT43)

26 August 2016
 
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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org
Vacancy No.: UNAIDS/15/FT43
 
Title: Operations Officer, Ethiopia
 
Grade: NO-C
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years
 
Date: 3 November 2015
 
Application Deadline: 2 December 2015 Selection in Progress
 
Organization unit: AI/RSJ Regional Support Team, East and South Africa (AI/RSJ)
 
Duty station:  Addis Ababa Ethiopia
 
MANDATE OF THE DEPARTMENT:
Provide leadership and coordinate support for an expanded UN system response to AIDS at country levels.

Promote, support and provide guidance to partners and the UN
system in the region to Fast-Track HIV prevention, treatment, care and support and in the achievement of the goals of the UNAIDS Strategy for 2016 - 2021.

Coordinate the development of strategic information and document the trends on the epidemic and the response as well as provide intellectual leadership on the status of the AIDS response in the country.
Main tasks and Responsibilities of the Position:
Under the guidance and direct supervision of the UNAIDS Country Director (UCD), the Operations Officer is responsible for the day-to-day running of the Country Office and for ensuring that the most effective financial and administrative systems are implemented and maintained.

The Operations Officer is in charge of the management of the operating budget and the Country Office Imprest account, the analysis of financial information, the production of financial reports, and human resources related issues. The incumbent will be responsible for the following:

- Office premises and services management: Ensure the security, good functioning and management of the UNAIDS office including: a) the management of common premises and services arrangements with other UN agencies, especially UNDP and WFP; b) management, inventory control and the maintenance of office premises, equipment and transport; and c) the management of communications systems, pouch and mail delivery systems, etc. d) Minimum Operating Security Standards (MOSS) compliance of the UNAIDS office.

- Budget management and control: Assist in the preparation of biennial workplans and annual budgets, and monitor and report on implementation. Prepare and monitor the annual operating budget of the Country Office.

- Operations management and oversight: Ensure that the operations of the UNAIDS office are efficient, of a high standard and fully compliant with UN standards and procedures. This includes:

a) ensuring systems and procedures are in place and all staff are oriented and capable in their use;
b) preparation and adjustment as required of annual office operations workplans and budgets;
c) ensuring timely and accurate preparation and management of supply and service contracts and agreements;
d) Check the validity of all expenditure requests by ensuring adherence to UNAIDS rules and procedures, as well as availability of funds, before submitting to the authorized officers for approval;
e) management and reporting on accounts;
f) ensuring timely payments through the Country Office Imprest, review bank reconciliations, petty cash counts and clear monthly Imprest returns by signature by authorized signatories;
g) ensuring good information management systems and that all documentation is kept in order
h) Record assets acquisitions and disposals in the assets register; oversee the disposal of assets. Reconcile the assets register with the physical inventory records on an annual basis;
i) manage human resources related issues and staff training activities;
j) administering the protocol and associated matters of the UNAIDS team; and
k) following upon audit and management improvement recommendations. Support UNAIDS Country Offices (UCO) as required.

- Operations reporting: Prepare periodic narrative and financial reports, conduct analyses of budget implementation and make recommendations to improve the efficiency and use of the Country Office resources. Provide timely reports on the activities of the UNAIDS office. Synthesize information in tables, graphs and charts.

- Operations capacity building: Monitor and assess the implementation of UNAIDS office operations and make recommendations as to which systems and procedures could be strengthened to improve efficiency and resource utilization. As required, develop guidelines for improved systems and procedures and make recommendations to management on how the overall work and performance of the organization could be enhanced. Ensure security and safety on UNAIDS premises.

- Perform all other related duties as assigned.


REQUIRED QUALIFICATIONS
Education:
Essential:
Advanced university degree or equivalent in Business, Public Administration, Finance, Accounting, Management and/or Related Fields. First university degree and 7 years' experience will be considered as equivalent.
Competencies:
UNAIDS Values

1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity

Core competencies
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable

Managerial competencies
1. Managing performance and resources
2. Exercising sound judgement
3. Building relationships and Networks
Experience:
Essential:
5 years of professional experience in the Administration of Financial Management, Logistics, and Human Resources in Private or International Organizations. Full proficiency and experience in the use of standard office computer applications/software, applications relevant to management information and financial systems such as Enterprise Resource Planning Systems such as oracle.

Desirable:
Experience of UN operations at country level.
Languages:
Essential:
Advanced knowledge of English.
Desirable:
Good working knowledge of another UN language and/or good working knowledge of a local language.
Additional Information:
Please note that for this vacancy only nationals of Ethiopia are eligible.
Annual salary: (Net of tax)
19798 USD at single rate

Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview.

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted.

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

Online applications are strongly encouraged to enable UNAIDS to store your profile in a permanent database. Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
Selection in Progress

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