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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org
Vacancy No.: UNAIDS/13/TASR5
Title: Operations Officer, Angola and Mozambique
Grade: P3
Contract type: Temporary Appointment under Staff Rule 420.4
Duration of contract:  1 year
Date: 29 November 2013
Application Deadline: 28 December 2013 Vacancy Filled
Organization unit: AI/RSJ Regional Support Team, East and South Africa (AI/RSJ)
Duty station:  Multiple Duty Stations various
The thrust of the UNAIDS Country Office (UCO) is to effectively contribute to the national AIDS response with high level policy, strategic guidance and technical support to scale up towards universal access to HIV prevention, treatment, care and support. In this regard the UNAIDS Country Office will be playing a high level policy driven role, providing intellectual and strategic leadership on AIDS, high quality technical support, promoting and advocating for sustained high level engagement of government and civil society. In addition, the UNAIDS Country Office will continue to play an important role in facilitating the leveraging of Global Fund resources and monitoring grants performance by supporting the Country Coordinating Mechanism (CCM). As convener of the Joint UN Team on AIDS and a Secretariat of the UN Theme Group on AIDS, the Country Office will strive to ensure strategic relevance, coherence, simplification and harmonization of the Joint UN Support Plan to the National Strategic Plan and monitor its implementation.
Main tasks and Responsibilities of the Position:
Under the guidance and direct supervision of the UNAIDS Country Coordinator (UCC), the Operations Officer is responsible for the day-to-day running of the office, and for ensuring that the most effective financial and administrative systems are implemented and maintained.
The Operations Officer is in charge of the management of the operating budget and the Imprest account if any, the analysis of financial information and the production of financial reports. The incumbent will be responsible for the following:
Provide inputs to the UCC and UNAIDS country staff on financial, administrative, operational and human resources related issues.
Organizes the administrative functions and monitors the work of the Administrative support in the country office to ensure effective administrative support and implementation of workplans.
Prepares and assesses the operational budget and provides input to the UCC on fund utilization and ensures timely adjustments to respond to emerging needs at regional and country level.
Office premises and services management: Ensure the security, good functioning and management of the UNAIDS office including: a) the management of common premises and services arrangements with other UN agencies, especially UNDP and WFP; b) management, inventory control and the maintenance of office premises, equipment and transport; and c) the management of communications systems, pouch and mail delivery systems, etc. d) Minimum Operating Security Standards (MOSS) compliance of the UNAIDS office.

Budget management and control: Assist the UCC in the preparation of biennial workplans and annual budgets, and monitor and report on implementation. Prepare and monitor the annual operating budget of the UCO.

Operations management and oversight: Ensure that the operations of the UNAIDS office are efficient, of a high standard and fully compliant with UN standards and procedures. This includes: a) ensuring systems and procedures are in place and all staff are oriented and capable in their use; b) preparation and adjustment as required of annual office operations workplans and budgets; c) ensuring timely and accurate preparation and management of supply and service contracts and agreements; d) Check the validity of all expenditure requests by ensuring adherence to UNAIDS rules and procedures, as well as availability of funds, before submitting to the authorized officers for approval; e) management and reporting on accounts; f) ensuring timely payments through RST Imprest, review bank reconciliations, petty cash counts and clear monthly Imprest returns by signature by authorized signatories; g) ensuring good information management systems and that all documentation is kept in order h); Record assets acquisitions and disposals in the assets register; oversee the disposal of assets. Reconcile the assets register with the physical inventory records on an annual basis; i) managing staff training activities; j) administering the protocol and associated matters of the UNAIDS team; and k) following upon audit and management improvement recommendations.

Operations reporting: Prepare periodic narrative and financial reports, conduct analyses of budget implementation and make recommendations to improve the efficiency and use of UCO resources. Provide timely reports on the activities of the UNAIDS office. Synthesize information in tables, graphs and charts.

Operations capacity building: Monitor and assess the implementation of UNAIDS office operations and make recommendations as to which systems and procedures could be strengthened to improve efficiency and resource utilization. As required, develop guidelines for improved systems and procedures and make recommendations to management on how the overall work and performance of the organization could be enhanced.

Supervision: Direct supervision of the Assistant (s) and Driver

Support the UCC and perform any other financial and administrative management duties as required.
Advanced university degree in business, public administration, finance, accounting or related fields.
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity

Core competencies
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable

Managerial competencies
1. Vision and strategic thinking
2. Managing performance and resources
3. Exercising sound judgement
4. Building relationships and networks
A minimum of three to six years of professional experience in the administration and financial management of private or international organizations. Full proficiency in the use of standard office computer applications/software, applications relevant to management information and financial systems. Experience and good knowledge of the UN system, UN administrative and financial procedures, rules and regulations

Desirable: Experience of UN operations at country level and familiarity with financial management tools and computer software packages.
Advanced knowledge of English with a good working knowledge of Portuguese.

A good knowledge of another UN language would be an asset.
Additional Information:
Positions at the international professional category within UNAIDS will be subject to the Organization's Mobility Policy. The above-mentioned position is a rotational position and its standard duration of assignment is linked to the ICSC hardship classification of the duty station.
Annual salary: (Net of tax)
56091 USD at single rate
60091 USD with primary dependants
Post Adjustment: % of the figure(s) on the left side. This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview.

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted.

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

Online applications are strongly encouraged to enable UNAIDS to store your profile in a permanent database. Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
Vacancy Filled

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