e-Recruitment

   ASSISTANT (UNAIDS/13/FT26)

28 July 2016
 
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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org
Vacancy No.: UNAIDS/13/FT26
 
Title: Assistant
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Date: 17 May 2013
 
Application Deadline: 15 June 2013 Vacancy declared unsuccessful
 
Organization unit:
AI/GOS Global Outreach and Special Initiatives
 
Duty station:  Geneva Switzerland
 
MANDATE OF THE DEPARTMENT:
The mission of the Political and Public Affairs PPA Branch is to effectively promote the vision of UNAIDS and enable implementation of the corporate agenda. Cross-cutting and goal setting Political and Public Affairs branch develops policy positions; advances political, legislative and advocacy strategies; manages special initiatives; mobilizes resources; and communicates and positions UNAIDS and our issues with key partners.
Main tasks and Responsibilities of the Position:
Under the general supervision of the Responsible Officer, the incumbent provides secretarial and administrative support, working closely with others.
- Screen incoming calls, emails, and correspondence and handle telephone queries, taking appropriate action. Manage the calendar of the responsible officer including setting up of meetings and preparation of day file with background materials; and coverage arrangements in the absence of the supervisor. Draft and prepare correspondence based on instructions or on own initiative. Edit and proof-read general correspondence before signatures by the responsible officer. Draft presentations in PowerPoint.
- Track implementation rates for various budget sub-categories; coordinate reprogramming exercises, undertake regular review of un-liquidated obligations and take action accordingly; assist the responsible officer in drawing up the budget; tracking extra budgetary spending and preparing draft reports to donors, using the Enterprise Resource Planning system (ERP).
- Prepare or oversee the preparation of, and manage the division/team contracts and agreements ensuring conformity with UNAIDS administrative requirements, including through the tracking of deliverables and payments.
- Monitor the contractual status of staff using ERP and other tools, drawing to the attention of the responsible officer regarding contract ending dates in a timely manner; initiate extensions where necessary; monitor due dates of performance evaluation reports, and coordinate travel and leave calendar.
- Manage the planning of meetings organized or supported by division/team, conference calls and video conferences. Organize regular divisional/team meetings; including but not limited to drawing up agendas and supporting documentation; preparing notes for the record and action plans; following-up on action items and deadlines.
- Support the harmonisation of administrative and management systems within the division/team, and share experiences with other relevant divisions/teams; develop and maintain the filing system; coordinate quarterly travel plans and responses to requests from Executive Office (EXO), and Deputy Executive Directors (DXD) and the Director; handle all aspects of travel arrangements for the responsible officer and other staff/ consultants.
- Perform other related duties as assigned, including replacing and backstopping for others as required.
REQUIRED QUALIFICATIONS
Education:
Essential:
Completion of secondary school, complemented by secretarial and administrative training, including training in the use of office systems. ICDL (International Computer Driving Licence) Core Certification
Desirable:
Higher education.
Competencies:
UNAIDS Values

1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity

Core competencies
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
Experience:
Essential:
Over five years' experience in secretarial positions, including experience in dealing with administrative issues, and some experience in the UN System to have a knowledge of its rules and procedures.
Desirable: Some experience in UNAIDS or WHO.
Languages:
Essential:
Advanced knowledge of English and French
Desirable:
Knowledge of another UN official language
Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible.
Furthermore, we will only accept online applications for General Service vacancies.

Further, employment with UNAIDS is subject to successful completion of the ICDL (International Computer Driving Licence). The test includes tasks on Microsoft Office software (Word, Excel, Outlook and PowerPoint, etc) required in an office environment at UNAIDS.
Annual salary: (Net of tax)
75 093 CHF at single rate

Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview.

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted.

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

Online applications are strongly encouraged to enable UNAIDS to store your profile in a permanent database. Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
Vacancy declared unsuccessful

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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