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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/26/TASR1
Title: Assistant
Grade: G5
Contract type: Temporary Appointment under Staff Rule 420.4
Duration of contract: 1 Year (extension subject to availability of funds)
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Date:
3 June 2026
Application Deadline:
17 June 2026
(14 day(s) until closing deadline)
Currently accepting applications
Organization unit:
AI/RSP Regional Support Team, Latin America (AI/RSP) /
AI/HTI - Haiti (AI/HTI)
Duty station:
Port-au-Prince Haiti
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About UNAIDS:
Serving Communities and Countries to End Inequalities and AIDS We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.
We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity.
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MANDATE OF THE DEPARTMENT:
Provide leadership and coordinate support for an expanded UN system response to support the country towards ending AIDS as a public health threat as part of the Sustainable Development Goals (SDGs) with a Fast-Track approach to rapidly scale up HIV services focused on populations and locations most affected by the epidemic. Promote effective use of strategic information to better understand and track the epidemic as well as trends, and to measure progress and the sustainable impact of the response. Support efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection and human rights mechanisms. Provide intellectual leadership to guide policy decisions and programmes, including the creation of an enabling political, fiscal and legal environment to achieve Zero new HIV infections, Zero AIDS-related deaths and Zero stigma and discrimination as set out in global policy declarations adopted by UN Member States. Ensure full integration of efforts with UN Reform developments. Promote, support and provide guidance to national partners and the UN system in integrating HIV and AIDS into wider UHC and country development challenges while reaching global AIDS targets to end AIDS as a public health threat by 2030 and leave no one behind.
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Main tasks and Responsibilities of the Position:
Under the broad guidance of the UNAIDS Country Director Haiti, working closely with others, the incumbent provides secretarial and administrative support, and is assigned part of or all the following duties and responsibilities:
Secretarial: Screen incoming calls, emails, and correspondence and handle telephone queries, taking appropriate action, drafting and finalizing correspondence based on instructions or on own initiative; proof-reading and editing, for grammar and style, correspondence and documents before signatures; designing and/or drafting presentations in PowerPoint; managing the supervisor's calendar, including setting up of meetings and appointments, preparing files with background materials; and ensuring coverage arrangements in the absence of supervisor.
Contracts: Prepare or oversee the preparation of and manage the division/team contracts and agreements ensuring conformity with UNAIDS administrative rules and procedures, as well as tracking deliverables and payments.
Personnel-related issues: Monitor the contractual status of staff, drawing to the attention of the supervisor in a timely manner contract ending dates; initiate extensions where necessary; monitor due dates of performance evaluation reports, and coordinate travel and leave calendar.
Organization of meetings: Manage the planning of meetings organized or supported by office, as well as regular divisional/team meetings, including but not limited to drawing up agendas and preparing background files, drafting minutes and note for the record; organize conference calls and video conferences.
General Administration: Participate in the harmonisation of administrative and management systems within the office/team, sharing experiences and lessons learnt with others; developing and maintaining a comprehensive filing system; coordinating quarterly travel plans; and handling all aspects of travel arrangements for the supervisor and other staff/consultants.
Perform other related duties as assigned, including replacing and backstopping for others as required.
Project and financial management: Provide administrative support for the UCO workplan (planning, implementation and monitoring) and projects as required.
Linkages:
Internal:
-Staff at all levels in the country: To give, obtain and exchange information on and coordinate financial and administrative matters. Guidance, administrative oversight and daily collaboration. Teamwork
-Teams, divisions and departments throughout UNAIDS, including RSTs: To coordinate activities, exchange information and ensure adherence to UNAIDS processes and quality delivery by the team, to exchange information and coordinate the organization of meetings Teamwork
External:
-Officials representing Cosponsors, UN and Agencies, partner institutions: Within the delegated authority, to give and obtain information.
-Meeting participants: To exchange information and coordinate meetings related issues; to provide secretarial support during meetings
-Service providers, consultants, contractors: To follow-up on deliverables and reports
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Completion of secondary school, or relevant technical or vocational training. |
Competencies:
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
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Experience:
Essential:
A minimum of five years' experience in secretarial positions, including experience in dealing with administrative issues, and some experience in the UN System, including knowledge of its rules and procedures.
Desirable: Experience in UNAIDS or WHO and in the use of system such as ERP. |
Languages:
Essential: Advanced knowledge of French and Intermediate level of English
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Additional Information:
FUNCTIONAL/TECHNICAL KNOWLEDGE AND SKILLS
Demonstrated knowledge and skills with office software.
Sound knowledge of UN secretarial and administrative rules, regulations, procedures and practices.
Eligibility is limited to candidates who are Haitian nationals or legally authorized to reside and work in Haiti.
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Annual salary:
(Net of tax)
USD 18,066 net/year, payable in HTG at single rate
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Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
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| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Currently accepting applications |
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UNAIDS has a smoke-free environment
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