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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/24/TASR18
Title: Operations Officer (XB), NO-B, China
Grade: NO-B
Contract type: Temporary Appointment under Staff Rule 420.4
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Date:
22 November 2024
Application Deadline:
6 December 2024
(13 day(s) until closing deadline)
Currently accepting applications
Organization unit:
AI UNAIDS Joint United Nations Programme on HIV/AIDS (AI)
AI/ERD - External Relations Department
Duty station:
Beijing China
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About UNAIDS:
Serving Communities and Countries to End Inequalities and AIDS
We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.
We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework.
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MANDATE OF THE DEPARTMENT:
The Executive Office (EXO) provides vision, leadership, and inspiration to UNAIDS. It highlights and drives emerging issues, focuses areas of work, and steers the organization - positioning it as a global leader on ending AIDS. In performing these functions, EXO facilitates communication and coordination within UNAIDS and with partners while serving as a reference and intelligence hub. EXO is responsible for maintaining effective management practices within the organization to ensure the efficiency and effectiveness of its operations.
Multilateral Systems is located within the Executive Office (EXO). It is a newly formed team set up to strengthen UNAIDS strategic engagement across the multilateral system, strengthening UNAIDS role as a frontrunner and incubator of UN reform and sharing lessons learnt from the unique inclusive governance model of UNAIDS for crises of our times (climate change, pandemics, systemic racism etc.). The team includes the New York and African Union Liaison Offices located in New York and Addis Ababa respectively as well as Office in China. Together this enables a joined up political and strategic engagement across the multilateral system and relevant inter-governmental spaces.
The UNAIDS Regional Office for Asia and the Pacific provides leadership and coordinates support for an expanded UN system response to ending the AIDS epidemic at regional and country level. It steers, promotes, and supports regional and national partners and the UN system towards ending AIDS as a public health threat by 2030. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the UNAIDS Regional Office for Asia and the Pacific promotes effective use of strategic information of the epidemic trends and the status of its response and provides technical leadership on people-centered HIV prevention and response in the region focused on key populations and locations most at risk.
Under the overall leadership and guidance of the UNAIDS Executive Director, and supervision of the Director of Multilateral Systems in the Executive Office—in close consultation with the Resident Coordinator (RC) who retains the overarching leadership and authority to strategically position the UN system in China and beyond, and the Director of Regional Support Team (RST) for the Asia and Pacific who provides leadership and coordinates support for an expanded UN system response to ending the AIDS epidemic at regional and country level—the UNAIDS Office in China functions to perform a set of triple mandates: liaison function, global outreach and country support.
a) Liaison function: Build, strengthen and sustain the relationship between UNAIDS and the emerging international development institutions and mechanisms of China, to ensure achieving the Global AIDS Strategy and Political Commitment Declaration for 2021-2026, and the goals of ending AIDS as a public health threat by 2030 and leave no one behind, as part of the Sustainable Development Goals (SDGs).
b) Global outreach and special initiatives: Promote the vision and corporate agenda of UNAIDS, and develop policy positions, strategies, special initiatives, and campaigns that support China’s partnership with the rest of the world, focusing on China’s south-south collaboration and global health diplomacy agenda and engagements.
c) Country support: Provide leadership and coordinate support for an expanded UN system response to support China’s domestic HIV agenda towards ending AIDS as a public health threat by 2030 and leave no one behind, with a Fast-Track approach to rapidly scale up HIV services focused on populations and locations most affected by the epidemic.
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Main tasks and Responsibilities of the Position:
Under the supervision of the Director, China Office and the technical matrixed supervision of the Manager, Regional Operations, Operations Officer, supports the effective financial and administrative management of the UNAIDS presence in China, this specifically includes the management of the operating budget, financial analysis and reporting, and administration. Below are key responsibilities:
1) Overall operations administration
- Provides technical advice and assistance to the Director and staff of the office on the full range of operations management: administrative, human resources, budgetary, financial, information technology, travel, procurement and contracting.
- Ensures the efficient delivery of operations and administration services including monitoring of financial, administrative, and human resources-related activities.
- Monitors and assesses the implementation of operational activities and makes recommendations for systems and procedures strengthening. Support preparation and tracking of non-commercial contractual documents to ensure conformity with UNAIDS standards.
- Assists in the preparation and adjustment of the office´s operational workplans coordinating appropriate inputs and clearances from management and other staff in the office.
- Provides backup support as required to ensure the smooth running of the office’s operational activities.
2) Financial administration and related matters
- Supports the preparation and adjustment of the office´s budget coordinating appropriate inputs and clearances from management and other staff in the office.
- Conducts funds utilization monitoring and assists in the preparation of periodic financial reports in an appropriate format.
- Ensures timely follow-up on outstanding encumbrances and invoices on-hold actively resolving payment issues
- Ensures conducting spot-checks of non-commercial contracts and liquidating final payments in line with standing rules.
3) Office administration activities
- Assists in the management of common premises and services arrangements with other United Nations agencies, providing inputs as required.
- Represent the UOC in the BOS and CBO implementation
- Responsible for the inventory of office premises, equipment and reconciliation of the office Asset Register and Disposal of Assets, and transport including
reconciliation of driving log and fuel consumption on regular basis.
4) Other operations management activities
- Ensures the timely and accurate preparation and management of supply and service contracts and agreements, their extensions and timely closing out of
contracts ensuring accurate contractor evaluation.
- Participates in routine human resources-related including staff development activities.
- Ensures compliance with Minimum Operating Security Standards (MOSS), escalating any security and safety concerns as appropriate.
- Plans and facilitates office level diplomatic engagement and communication with the Ministry of Foreign Affairs and other relevant government agencies, embassies, and international organizations in China, in adherence to UN and international protocol standards. Provides oversight to other associated government protocols and host country processes/services, including diplomatic pouch, work/residence permits, visas, etc.
Performs other duties as assigned.
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Advanced university degree at Master´s level or equivalent in Public Administration, Business Administration, Economics, Finance, or another area related to the duties and responsibilities. A relevant first-level university degree and 4 years of relevant professional experience will be considered as equivalent for internal candidates only.
Desirable: Specialization or a relevant professional qualification in accounting, financial control, or a related discipline.
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Competencies:
UNAIDS Values:
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity
Core competencies:
1. Working in Teams
2. Communicating with Impact
3. Applying Expertise
4. Delivering Results
5. Driving Change and Innovation
6. Being Accountable
Managerial competencies:
1. Leading Teams
2. Building Relationships and Networks
3. Developing and Empowering Others
4. Managing Performance and Resources
5. Vision and Strategic Thinking
6. Exercising Sound Judgement
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Experience:
Essential: A minimum of 2 years of operations administration experience, including in one or more of the following areas: budgeting, finance, contract management or human resources management. Experience in the use of a variety of financial management tools and computer software packages.
Desirable: Relevant international organizations’ experience. |
Languages:
Essential: Advance level in English and in Chinese.
Desirable: Knowledge of additional UN official languages.
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Additional Information:
Kindly note that applications by internal candidates are strongly encouraged.
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Annual salary:
(Net of tax)
523846 (In Renminbi) at single rate
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Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Currently accepting applications |
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UNAIDS has a smoke-free environment
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