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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/23/FT34
Title: Officer, Operations
Grade: NO-C
Contract type: Fixed-term Appointment
Duration of contract: 2 years
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Date:
15 March 2023
Application Deadline:
8 April 2023
Selection in Progress
Organization unit:
AI/RSD Regional Support Team, West and Central Africa (AI/RSD)
Duty station:
Abuja Nigeria
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About UNAIDS:
Serving Communities and Countries to End Inequalities and AIDS
We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.
We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www Unaids.org
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MANDATE OF THE DEPARTMENT:
The Country Office provides leadership and coordinates the expanded UN system response in Country. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the Country Office scales up HIV services focused on key populations and locations most at risk. The Country Office promotes effective use of strategic information to better understand and track the epidemic and its trends, and to measure progress and sustainable impact of the response in Country. It supports efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection, and human rights mechanisms, and provides intellectual support and technical guidance as necessary to national partners and policymakers.
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Main tasks and Responsibilities of the Position:
Under the guidance and direct supervision of Country Director, the Officer, Operations, ensures that effective financial and administrative management is implemented and maintained. This specifically includes the management of the operating budget, financial analysis and reporting, and human resources management.
He / she has the following key responsibilities:
1-Overall operations administration
-Provides technical advice to the Director and staff of the office/country office on the full range of operations management: administrative, human resources, budgetary, financial, information technology, travel, procurement and contracting.
-Ensures the efficient delivery of client-oriented operations and administration services including monitoring of financial, administrative, and human resources-related activities.
-Monitors of the implementation of the corporate administrative processes and procedures in the office and ensures that staff are oriented and capable of using them.
-Monitors and assesses the implementation of operational activities and makes recommendations for systems and procedures strengthening. Drafts guidelines for improved systems and procedures in the office aiming at overall performance enhancement.
-Prepares and adjusts the office´s operational workplans coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization.
-Supports the Manager, Regional Operations in streamlining operations in the region/sub-region.
2-Financial administration and related matters
-Verifies the validity of expenditure requests by ensuring adherence to applicable rules and procedures, as well as the availability of funds, before submission to the authorized officer(s) for approval.
-Ensures timely payments to suppliers, reviews bank reconciliations, petty cash accounts and clears monthly financial statements for signature by the authorized officer(s).
-Prepares and adjusts the office´s budget coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization.
-Prepares periodic financial and narrative reports in an appropriate format, conducts analyses of budget implementation, and makes recommendations to improve the efficient use of resources.
-Ensures the implementation of agreed audit recommendations, advise on corrective measures to be taken and establish relevant internal controls and reporting mechanisms.
3-Office administration activities
-Represents UNAIDS in the UN Operations Management Team (OMT) including other UN inter-agencies consultative and management committees
-Participates in management of common premises/services arrangements and the harmonization of the UN common system.
-Responsible for the office assets register including timely registering of assets and disposal of obsolete assets. Reconciles the assets register with the physical inventory records.
-Ensures smooth management of office transport and optimal utilization of drivers time and vehicles including reconciliation of driving log and fuel consumption and reporting on monthly basis.
-Manages communications systems including pouch, mail and bookkeeping systems.
-Provides technical guidance to other operations staff in the office.
4-Other operations management activities
-Ensures timely and accurate preparation and management of supply and service contracts and agreements, including conducting spot-checks, liquidating final payments, closing contracts and evaluating contractors.
-Supervises operations staff in the office and manages routine human resources-related issues and staff development activities, escalating matters as appropriate.
-Administers protocol and associated matters.
-Ensures compliance with Minimum Operating Security Standards (MOSS), escalating any security and safety concerns as appropriate.
-Performs other duties as assigned.
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Advanced university degree at Master´s level or equivalent in Public Administration, Business Administration, Economics, Finance, or another area related to the duties and responsibilities.
Desirable: Specialization or a relevant professional qualification in accounting, financial control, audit or a related discipline.
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Competencies:
UNAIDS Values:
Commitment to the AIDS response
Integrity
Respect for diversity
Core competencies:
Working in Teams
Communication with Impact
Applying Expertise
Delivering Results
Driving Change and Innovation
Being Accountable
Managerial competencies:
Vision and strategic thinking
Leading Teams
Building Relationships and Networks
Developing and Empowering Others
Managing Performance and Resources
Vision and Strategic Thinking
Exercising Sound Judgement
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Experience:
Essential: A minimum of 5 years of operations management experience, including in one or more of the following areas: result-based budgeting, finance, logistics, travel and contract management, human resources management and learning, including at the international level.
Desirable: Relevant international organizations' experience, preferably including the United Nations system. Experience with Enterprise Resource Planning Systems
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Languages:
Essential: Proficiency in English .
Desirable: Knowledge of additional UN official languages.
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Additional Information:
Please note that for this vacancy, only nationals of Nigeria are eligible to apply. You are required to reside within reasonable commuting distance of the UNAIDS office located in Abuja. A valid passport will be requested.
Furthermore, only online applications will be accepted.
Other similar positions at the same level may be filled from this vacancy notice.
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Annual salary:
(Net of tax)
25 344 462 Naira at single rate
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Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Selection in Progress |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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