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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/17/FT30
Title: Secretary, RST ESA
Grade: G4
Contract type: Fixed-term Appointment
Duration of contract: 2 years
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Date:
2 June 2017
Application Deadline:
29 June 2017
Vacancy Notice Cancelled
Organization unit:
AI/RSJ Regional Support Team, East and South Africa (AI/RSJ)
Duty station:
Johannesburg South Africa
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MANDATE OF THE DEPARTMENT:
Provide leadership and coordinate support for an expanded UN system response to ending
the AIDS epidemic at regional and country level. Promote, support and provide guidance to
regional and national partners and the UN system in reaching Global AIDS targets by 2020
with a Fast-Track approach to rapidly scale up HIV services focused on populations and in
locations most affected by the epidemic. Promote effective use of strategic information and
documentation of trends on the epidemic and the response as well as provide intellectual
leadership on the status of the response to HIV in the region.
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Main tasks and Responsibilities of the Position:
Under the supervision of the responsible officer, working closely with others, the incumbent provides secretarial and administrative support including Oracle/ERP (Enterprise Resource and Planning) related support, and is assigned part of or all the following duties and responsibilities:
To receive, screen and distribute incoming correspondence, attaching background information or related file as necessary and forwarding to the staff concerned, drawing their attention to specific issues/problems as necessary, including but not limited to drafting replies to general and administrative correspondence on the basis of instructions or on own initiative, and finalizing such; typing, editing for language and grammar, correcting and formatting, in accordance with UNAIDS and departmental styles, technical reports and documents, tabular materials and assisting in the preparation of presentations; as well as receiving and screening visitors and telephone calls, making appointments, answering queries and/or redirecting visitors and callers and/or obtaining background information on the purpose of appointments with tact and discretion.
Using on-line systems, to prepare travel authorizations, check timetables and costs with in-house travel agent, making flight and hotel reservations, processing security clearance authorizations as appropriate; and dealing with related matters as requested or on own initiative.
In collaboration with colleagues, to monitor deadlines, reminding staff members of such and ensuring that correspondence and queries are responded to in a timely manner; obtaining documents and information from various sources as required; and performing information-resource- searches (library, internet) as requested.
In close collaboration with colleagues, to maintain the work area filing system, files for professional staff and obtaining relevant information as required.
To participate in the organization of meetings, workshops, seminars, etc., e.g. typing list of participants, travel authorizations, letters of invitation, documents, photocopying and preparing briefing files, presentations and slides; and preparing the necessary documents for security to ensure that identification badges are ready in a timely manner, reserving meeting rooms, dealing with hotel reservations, and providing secretarial support and assistance to participants during meetings.
To perform other related duties as assigned, including provision of support to other areas of work and teams as required.
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| REQUIRED QUALIFICATIONS |
Education:
Essential:
Completion of secondary school, or relevant technical or vocational training. |
Competencies:
UNAIDS Values
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity
Core competencies
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
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Experience:
Essential:
A minimum of four years' experience in secretarial positions, including experience in dealing with administrative issues.
Desirable:
Experience in the UN System and in the use of system such as ERP.
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Languages:
Essential:
Advanced level of English.
Desirable:
Knowledge of another UN official language
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Additional Information:
Please note that for General Service vacancies only residents of Johannesburg and surrounding area are eligible, i.e. nationals of South Africa, or holding a valid residence or work permit. Furthermore, we will only accept online applications for General Service vacancies.
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Annual salary:
(Net of tax)
204251 RAND at single rate
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Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Notice Cancelled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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