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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/14/TASR1
Title: Secretary
Grade: G4
Contract type: Temporary Appointment under Staff Rule 420.4
Duration of contract: 1 year
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Date:
7 March 2014
Application Deadline:
5 April 2014
Vacancy Notice Cancelled
Organization unit:
DXD Programme Branch
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
UNAIDS provides leadership and coordinates support for an expanded and integrated UN system response to AIDS at country, regional and global levels. It promotes the production and use of strategic information on the HIV epidemic, including information on epidemiologic status, economic and demographic impact; costing of interventions, prevention and care gaps and strategies; the scale-up and implementation of monitoring and evaluation efforts and direct support to enable countries and regions to implement the findings. In addition to expanding the evidence base for the AIDS response, the Programme Branch focuses on key aspects of the response, including regional and country collaboration for increasing the cost effectiveness and efficiency of country programmes, eliminating infections in children, creating sustainable and affordable treatment and care activities and achieving the other 2015 targets endorsed at the High Level Meeting in 2011.
The Office of the Deputy Executive Director, Programme Branch, reflects the vision of UNAIDS and works to consolidate and leverage key technical departments and divisions that provide support to regional and country offices. The Branch works to promote a comprehensive and integrated, evidence informed and adequately resourced response to the HIV epidemic by providing strategic information and policy guidance driven by countries' needs, monitoring programmatic coverage and behavioural trends, building country capacity, and evaluating the effectiveness of the response at the country, regional and global levels.
The mission of the Office of Special Initiatives is to conceptualize, lead and carryout special initiatives focused on achieving specific targets towards the end of the AIDS epidemic.
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Main tasks and Responsibilities of the Position:
Under the supervision of the Responsible Officer, the incumbent provides secretarial and clerical assistance within the team and is assigned the following duties and responsibilities:
Screen incoming correspondence and email messages as appropriate, draft and/or finalise replies and official correspondence based on instructions or on own initiative, in support of the activities of the team, including but not limited to official travel arrangements for staff, consultants and temporary advisers, preparation of costing and obtaining security clearances and visas as necessary; making hotel arrangements; and liaising with UNAIDS country office regarding all aspects of travel arrangements; the preparation of contracts and agreements according to instructions and in conformity with UNAIDS administrative and financial regulations.
Respond to telephone inquiries in both English and French, referring them to professional staff as appropriate.
Maintain the office filing system and working files (hard and electronic copies), file reports, technical documents and key correspondence.
Assist with the design/format presentations and other materials for use at technical meetings, workshops, trainings and briefings.
Maintain a calendar of key events organised by the team, or those requiring the participation of team members; track requests for action by members of the team, remind them of target dates and deadlines, ensuring timely follow up; and support the organization of telephone and video conferences.
Actively participate in the organization of meetings, workshops, briefings, etc., including but not limited to the preparation of travel authorizations; rooms reservations, catering, interpretation services as required; and the preparation of briefing/background files for participants.
Perform other related responsibilities as assigned, including replacing and backstopping for others.
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| REQUIRED QUALIFICATIONS |
Education:
Completion of secondary school, complemented by secretarial training, including training in the use of office systems. ICDL (International Computer Driving Licence) Start Certification. |
Competencies:
UNAIDS Values:
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity
Core competencies:
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
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Experience:
Essential: three to four years' experience in secretarial positions.
Desirable: experience in the UN System and in the use of system such as ERP.
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Languages:
Essential: Advanced knowledge of English or French, with a working knowledge of the other language.
Desirable: Knowledge of another UN official language.
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Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible. Furthermore, we will only accept online applications for General Service vacancies.
Further, employment with UNAIDS is subject to successful completion of the ICDL (International Computer Driving Licence). The test includes tasks on Microsoft Office software (Word, Excel, Outlook and PowerPoint, etc) required in an office environment at UNAIDS.
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Annual salary:
(Net of tax)
CHF 68,611 at single rate
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Applicants will be contacted directly if selected for an interview. |
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Notice Cancelled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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