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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/10/FT82
Title: Secretary, 50% (Job Share)
Grade: G4
Contract type: Fixed-term Appointment
Duration of contract: Fixed-term 2-year appointment
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Date:
17 December 2010
Application Deadline:
29 January 2011
Vacancy Notice Cancelled
Organization unit:
AI UNAIDS Joint United Nations Programme on HIV/AIDS (AI)
Human Rights ans Law Unit, Division of Prevention, Vulnerability and Rights, Department of Evidence, Strategy and Results
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
The Human Rights and Law team of the UNAIDS Secretariat:
- promotes human rights-related standards in HIV policies, strategies, guidance and law;
- supports rights-based responses in countries towards the achievement of Universal Access to HIV prevention, treatment, care and support, and realisation of commitments made in the Declaration of Commitment on HIV/AIDS, the 2006 Political Declaration, and human rights treaties;
- Mainstreams HIV-related human rights into UN and other human rights bodies and mechanisms.
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Main tasks and Responsibilities of the Position:
Under the supervision of the Senior Human Rights and Law Adviser, Prevention, Vulnerability and Rights Division, Evidence, Strategy and Results Department, the incumbent will:
Provide secretarial support to the professional staff of the Human Rights and Law (HRL) team, notably the following duties and responsibilities:
1. Assist the HRL Team in the preparation and monitoring of contracts and agreements according to instructions from professional staff, and in conformity with UNAIDS administrative and finance regulations; maintain Registry files, and process payment requests.
2. Monitor the budget of the HRL team, including planned expenditures, and track disbursements and implementation; work with Workplan Performance Monitoring colleagues in the year-end review of accounts and obligations.
3. Assist the HRL Team in organizing meetings and workshops, including the preparation of travel authorizations for temporary advisers; arranging meeting rooms, catering, interpretation services; preparing background files for meeting participants; and other logistical support.
4. Organize official travel arrangements for staff, consultants and temporary advisers, including the preparation of costing and travel arrangements; obtaining security clearances and visas as necessary; making hotel arrangements; and liaising with UNAIDS country office regarding airport transfers and other arrangements.
5. Support the organization of telephone and video conferences.
6. Prepare and/or finalise official correspondence based on instructions from professional staff, and file as appropriate; prepare routine correspondence (e.g. faxes, cover memos, compliments slips) in support of the activities of the HRL team.
7. Support the maintenance of HRL working files (paper and electronic) as appropriate; file reports, technical documents and key correspondence.
8. Format presentations and other materials for use in technical meetings, trainings and briefings.
9. Maintain a calendar of key events organised by the HRL team, or requiring the participation of team members; track requests for action by members of the HRL team and support timely follow up.
10. Respond to telephone inquiries in both English and French and refer to professional staff as appropriate.
11. Liaise with communications colleagues (Content Management Team) regarding administrative approvals and the production process for HRL publications, and monitor their distribution.
12. Perform other related duties as assigned.
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Completion of secondary school, complemented by secretarial training including training in the use of office systems |
Competencies:
UNAIDS Values
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity
Core competencies
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
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Experience:
Essential: Three to four years' experience in secretarial positions
Desirable: Experience in the UN System
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Languages:
Essential: Advanced level of English or French, with a good working knowledge of the other language.
Desirable: Knowledge of another UN official language.
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Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible. Furthermore, we will only accept online applications for General Service vacancies.
Further, employment with UNAIDS is subject to successful completion of the ICDL (International Computer Driving Licence). The test includes tasks on Microsoft Office software (Word, Excel, Outlook and PowerPoint, etc) required in an office environment at UNAIDS.
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Annual salary:
(Net of tax)
34098 CHF at single rate
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Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Notice Cancelled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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