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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/10/FT20
Title: Planning and Budget Officer
Grade: P3
Contract type: Fixed-term Appointment
Duration of contract: Fixed-term Appointment - Two years
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Date:
19 February 2010
Application Deadline:
19 March 2010
Vacancy Notice Cancelled
Organization unit:
Department of Resource Management (DRM) / Administration Division
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
The Department of Management of Operational Support (MOS) is a strategic department supporting headquarters and field activities through the development and maintenance of high-quality, time- and cost-efficient, and predictable (a) policies, (b) services, (c) systems, and (d) processes, that are developed in the best interest of the Joint Programme, and ensure UNAIDS organizational capacity to respond promptly and effectively to the environment in which it operates. The Department of Resource Management drives the adoption of new tools for improved business practices within the UNAIDS Secretariat.
The Administration Division provides leadership, coherence and coordination of services at a global, regional and country level in the areas of Building and Facilities Management; Conference Services; Logistical Support; Production Services Unit; Operational Procurement and Safety and Security among others, and acts as UNAIDS Green Focal Point for the achievement of a Carbon Neutral UNAIDS.
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Main tasks and Responsibilities of the Position:
Under the supervision of the Chief Administration and in close collaboration throughout the area of work and other staff at UNAIDS, the incumbent is assigned the following responsibilities:
Planning, Budget:
- In line with the UNAIDS guidelines and established strategies, develop the division overall work plans, monitoring implementation to ensure that respective managers' goals, targets and performance standards are clear and understood by all concerned, and reviewing operational aspects of the services delivered towards effective and timely delivery.
- Draft, update and monitor the implementation of UNAIDS quality insurance policy for Administration services and share best practices.
- As delegated, represent the Division in meetings related to Administration and report on specific outcome and emerging and/or relevant issues.
- Oversee the work of Budget - Contract Assistant in all aspects of the daily administrative work, including but not limited to processing and follow-up on budgets, financial issues, payments, travel preparation, procurement and other operational aspects of the division management, such as MoU, contracts, Agreements for partners; budget preparation and implementing financial controls; reviewing allotments analysis and verifying liquidated and un-liquidated obligations to ensure timely submission of reports; assisting team leaders in budget preparation, management and reporting requirements; verifying timeliness and accuracy of all back-charges and monitoring the User Pays system for the Division clients; producing financial/budget information and reports as required; and drawing Chief, the attention of Administration and team leaders to budget shortages or problems.
- Responsibilities also include ensuring that all Division contracts are in compliance with contracting rules, availability of funds, accuracy and completeness of documents and concerns prior to forwarding for approval/signature have been identified, and coordinating with Team Leaders contract implementation of existing Agreements with partners, suppliers and MoU with WHO.
- Actively participate in to the AST planning exercise and establish clear performance targets, the provision of support to regional and country offices towards improving their administration processes, and inter-agency relationship with UN agencies pertaining to administration, and in the provision of support to regional and country offices on the improvement of their administration processes, and inter-agency relationship with UN agencies pertaining to administration.
- Disseminate information of the Division of Administration business practices towards potential clients and draw out the attention to overlaps in the distribution of responsibilities.
Knowledge management and technical support:
- Participate in development of tools and contribute to the elaboration and regular update of databases on administration matters to institutionalise and disseminate knowledge within UNAIDS, and share information, knowledge and expertise in with clients, internal and external partners and within and outside the area of work.
- Contribute to organisation and client capacity building of performance delivery on administration matters through coaching and mentoring internal clients and partners.
- Perform other related responsibilities as assigned.
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| REQUIRED QUALIFICATIONS |
Education:
University degree in business or public administration, finance, project management, or a related field.
Desirable: Advanced degree in one or more of the above subjects.
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Competencies:
- Knowledge of ERP, Budgetary and financial systems.
- Knowledge of accounting practices.
- Proficient knowledge of MS Word and Excel, and MS Office computer applications.
- Ability to develop financial monitoring and to establish a database to produce timely progress reports.
- Ability to analyze and produce budget previsions.
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Experience:
At least five years of experience in budget, project planning, administration and/or finance, including experience in the development of work plans, business process, workflows, systems and monitoring tools.
Desirable: Some experience at international level.
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Languages:
Advanced level of English with a good working knowledge of French.
Desirable: Knowledge of another UN official language.
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Additional Information:
Positions at the international professional category within UNAIDS may be subject to the Organization's Mobility Policy.
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Annual salary:
(Net of tax)
55,259 US$ at single rate
59,200 US$ with primary dependants
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Post Adjustment:
% of the figure(s) on the left side. This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation. |
Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
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| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Notice Cancelled |
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