UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/10/FT14
Title: ERP Training Officer (HR Specialist)
Grade: P3
Contract type: Fixed-term Appointment
Duration of contract: Fixed-term appointment - 1 year
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Date:
12 February 2010
Application Deadline:
12 March 2010
Vacancy Notice Cancelled
Organization unit:
Human Resource Management (HRM) - External Vacancy
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
To ensure the development and maintenance of high-quality, timely and cost efficient and predictable human resources policies, services, systems and processes that are developed in the best interest of the Joint Programme and ensure UNAIDS has the human resources capacity necessary to respond promptly and effectively to organizational needs.
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Main tasks and Responsibilities of the Position:
Under the overall supervision of Chief, HRM, and in close cooperation with the HRM Unit Heads , the other HR Specialists and the ERP Focal points, the incumbent is responsible for the delivery of HR related training, in order to support the optimal use of the Enterprise Resource Planning System (ERP) and to ensure highly effective HR services and administration for the Organization. The key responsibilities of the HR Specialist (ERP Training Officer) are as follows:
1. Provide support to ERP users:
Provide hands-on ERP support, gathering business requirements, researching solutions, testing as necessary and resolving user issues or implementing workarounds as appropriate;
Proactively liaise and develop relationships with WHO GSM Team, the Global Service Center and ERP focal points in UNAIDS to ensure issues are resolved in a timely and effective manner;
Ensure all standards and procedures are being followed and maintained according to evolving business requirements;
Assist in ERP testing activities during upgrades and implementation of enhancements;
Build ERP knowledge base as well as training documents to aid support activities; as requested, showing the status of ERP issues and resolutions;
Escalate issues as appropriate in a timely manner, ensuring they are followed up and solved.
2. Provide training to users on ERP system or adapted systems:
Determine user training and learning needs; identify competency gaps and develop training programmes accordingly;
Liaise with the WHO GSM teams to set-up training instance to conduct training;
Liaise with Information Management and Technology (IMT) and other ERP focal points and ensure training events are planned and users attend training;
Train users with the help of other ERP focal points as appropriate;
Develop user guides in collaboration with WHO, incorporating relevant training material from WHO;
Assess impact of learning and training initiatives through regular follow-up evaluations with a view to improve training and learning activities on an on-going basis;
3. Provide help with other project related work:
Coordinate with and participate in ERP systems-related projects;
Provide inputs on processes and procedures to enhance the ERP system;
Provide HR statistics and reports for offices and missions;
Perform any other project-related duties as requested by supervisor.
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| REQUIRED QUALIFICATIONS |
Education:
University degree in human resources management, business administration, law or other related field.
Desirable: Advanced university degree desirable in any of the above areas, and/or certification in training of trainers, Facilitation studies, or computer science.
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Competencies:
Proven ability to deliver against predefined goals.
Combination of strong technical awareness and outstanding people skills.
Proven ability to deliver training and learning.
Proven client orientation.
Ability to document problems, impacts and resolution options in a clear and concise manner.
Effective time management skills and multi-tasking capabilities.
Good knowledge of ERP systems.
Knowledge of current UNAIDS/WHO administrative rules and regulations is an asset.
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Experience:
Three to six years experience in human resources entitlements or administration, with in depth knowledge of ERP Systems as they relate to HR actions and processes.
At least one year experience in delivering training related to administrative services as well as communication on management and technical issues to different audiences.
Desirable: Experience in the WHO/ERP System or similar ERP systems; Experience in the application and interpretation of WHO and/or UNDP staff rules and regulations.
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Languages:
Excellent knowledge of English or French with a good working knowledge of the other language. Knowledge of another UN official language is an asset.
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Additional Information:
Positions at the international professional category within UNAIDS may be subject to the Organization's Mobility Policy.
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Annual salary:
(Net of tax)
55 259 USD at single rate
59 200 USD with primary dependants
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Post Adjustment:
% of the figure(s) on the left side. This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation. |
Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
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| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Notice Cancelled |
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