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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/09/FT85
Title: Assistant, Board and UN Relations
Grade: G5
Contract type: Fixed-term Appointment
Duration of contract: 2-year-appointment
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Date:
5 November 2009
Application Deadline:
4 December 2009
Vacancy Filled
Organization unit:
Board and UN Relations, Partnerships and External Relations, Management and External Relations
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
To manage and support all UNAIDS governance structures and constituencies; member states, Cosponsoring Organizations, NGOs and other key actors, and to protect and represent the interests of UNAIDS in UN system matters.
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Main tasks and Responsibilities of the Position:
1) Secretarial and Administrative support
Working under the broad supervision of Chief, BUR, the incumbent provides secretarial and administrative support to all BUR (Board and UN Relations) staff, including drafting and preparing correspondence in French and English, proof reading and formatting documents, making appointments, filing, calendars, organizing travel and hotels, travel authorizations, visas and United Nations Laissez Passer (UNLPs); as well as receiving visitors for the unit, handling telephone and email communications with officials of UN Missions, Cosponsors and others in a mature, diplomatic and reliable manner. Within the delegated authority, deals with queries, serving as a contact point for matters concerning Permanent Missions, Cosponsors and NGOs; as necessary provides guidance to support staff within unit.
2) Support to the Organization of Meetings
Responsible for organization of meetings, "polyspan" and video conferences planning, Committee of Cosponsoring Organizations (CCO), UN Economic and Social Council (ECOSOC), Global Coordinators, Programme Coordinating Board (PCB) Bureau, NGOs, Inter-Divisional Working Group (IDWG) on Governance and Permanent Missions issues. Independently initiates invitations to participants, and provides assistance for travel, hotels, visa, etc., preparing accreditation documents and badges, monitoring meeting costs and subsequent payment requests.
Serves as Travel Officer for PCB and Global Coordinators' meetings for participants and staff, dealing with travel authorizations, per diem, hotels, support for visas, including, but not limited to, social events.
3) Other Responsibilities
- Updates reference documents and contact system lists on an ongoing basis for use by UNAIDS at large, Permanent Missions' Ambassadors and focal points as well as Cosponsors, Executive Heads, Global Coordinators, and PCB Bureau members. These lists are widely used in UNAIDS for mailing and emailing, especially for internal and external meetings.
-Maintains the Global Coordinators' forum, downloading and uploading documents for discussion and keeping the members' list up to date; drafting guidelines to assist members on use of forum.
-Maintaining, updating, document profiling, approving and staging of the Governance section of the website, including main page texts and profiling all PCB documents (for two PCB meetings per year), PCB Bureau minutes and reference lists such as the PCB member list.
4) Performs other related duties as requested.
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Completion of secondary school education; complemented by secretarial training to diploma level with computer literacy (Word, Excel, Outlook, PowerPoint, Microsoft applications, Internet Navigation, e-workspace) and familiarity with all office equipment. |
Experience:
Essential: Five to seven years secretarial/administrative experience
Desirable: Experience in the UN system.
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Languages:
Essential: Excellent knowledge of English and French, with the ability to read/understand, to draft correspondence, and to communicate efficiently and with courtesy in both languages.
Desirable: Knowledge of another UN official language.
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Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible. Furthermore, we will only accept online applications for General Service vacancies.
Further, employment with UNAIDS is subject to successful completion of the ICDL (International Computer Driving Licence). The test includes tasks on Microsoft Office software (Word, Excel, Outlook and PowerPoint, etc) required in an office environment at UNAIDS.
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Annual salary:
(Net of tax)
73865 CHF at single rate
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Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
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| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Filled |
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UNAIDS has a smoke-free environment
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