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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/09/FT38
Title: Finance Officer
Grade: P4
Contract type: Fixed-term Appointment
Duration of contract: Fixed Term Appointment
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Date:
16 July 2009
Application Deadline:
24 July 2009
Vacancy Filled
Organization unit:
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
The Budget, Finance and Administration unit provides leadership, coherence and coordination of UNAIDS' budgetary, financial, accounting and administrative and operational services at a global, regional and country level. The unit provides the Secretariat and the Cosponsors with direction on strategic and operational planning, budgeting and resource allocation. The unit ensures appropriate internal controls and oversight, accurate accounting of income and expenditures, and effective, efficient and transparent financial management. The unit is also responsible for financial monitoring and performance monitoring and internal as well as external reporting on resource utilization at all levels. Guidance and support is provided on a daily basis to Secretariat units at headquarters as well as regional support teams and country offices.
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Main tasks and Responsibilities of the Position:
Under the overall guidance of the Chief, Budget, Finance and Administration and the overall supervision of the Team Leader Finance, the incumbent is responsible, inter alia, for the clearance of donor agreements and recording of extra-budgetary contributions:
To review and clear financial aspect of donor funding agreements collaborating closely with RMO and TOS, including providing authoritative advice and quality feedback to fundraising units, Regions and Country Offices on project proposals, and in consultation with RMO, influence donor negotiations on acceptable terms and conditions of the agreements.
To coordinate timely and accurate recording and allocation of earmarked contributions, proactive collection of receivables thus ensuring safeguarding of financial assets, monitoring inactive project balances and ensuring liquidation of balances upon settlement of all commitments.
Effective and accurate financial resources management:
To control the disbursement of UNAIDS Secretariat extra-budgetary funds in assigned programmatic areas to ensure conformity with the financial rules and regulations and that use of contributions meets donor requirements, with emphasis on proposing and implementing solutions with respect to problem transactions and irregularities, as well as analyzing extra-budgetary income and synthesizing information in tables, graphs and charts, to draw attention to gaps and foreseeable problems
To monitor the financial implementation of all extra budgetary funds at regional and country level, recommending reprogramming, coordinating and conducting consultations as necessary, while ensuring proper tracking and liquidation of obligations at regional and country level, including the actual disbursements made by UNDP offices.
In conjunction with the country staff, tracking financial support, other than UNAIDS funds channeled through the Theme Groups, with emphasis on funds in cash and in-kind from cosponsors and donors; consolidate reports on such information for Governing bodies.
Donor reporting:
To oversee timely adherence to donor reporting requirements and schedule, reviewing and clearing reports on financial implementation and management of UNAIDS Secretariat extra-budgetary funds for internal management, funding partners and other interested parties in liaison with all relevant units on all aspects of pledges, contributions, interim or certified financial statements required for donor reporting and for funding needs of activities.
Facilitation of knowledge building and sharing:
To provide authoritative advice and guidance with regard to the Organization's financial practices to Headquarters, regional teams and country staff in the planning and implementation of improved financial control systems, including but not limited to ensuring the smooth implementation of extra-budgetary activities in providing on-going assistance and advice on related financial matters to regional and country staff.
To conceptualize and present proposals to facilitate decision making and influence policy change in the field of raising, spending and reporting on extra-budgetary funds with particular attention to documenting "best practice" and build corporate knowledge base. Synthesize lessons learned and best practices in Finance.
To advise on and take active part in the development of user-friendly guidelines on raising and spending funds ensuring its updates on yearly basis. This involves, inter alia, drafting policies and procedures applicable to the area of financial resources, training users and interested parties on financial management of donor funds including ERP and provision of overall guidance.
Other responsibilities:
To participate in the preparation of UNAIDS biennial financial reports and audited financial statements; interim financial reports for donor communities and PCB members.
To perform other related duties as assigned.
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Advanced university degree in business, public administration and/or certification from a recognized specialized professional institute in management, finance and/or accounting. |
Competencies:
Excellent computer skills, including proficiency in word processing and complex computerized financial and accounting systems.
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Experience:
Essential: At least seven years' experience in finance within the UN common system including familiarity or experience in using WHO finance and budget related software programme and ERP. Knowledge and experience in modern information technology, using spreadsheets and databases, complemented by experience in the design controls surrounding accounting operations.
Desirable: Experience or knowledge of UNAIDS operations. |
Languages:
Essential: Excellent knowledge of English or French with a good knowledge of the other language.
Desirable: Knowledge of another UN official language.
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Annual salary:
(Net of tax)
63052 US$ at single rate
67709 US$ with primary dependants
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Post Adjustment:
78 % of the figure(s) on the left side. This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation. |
Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
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| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Filled |
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UNAIDS has a smoke-free environment
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