UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/08/FT76
Title: Secretary, Prevention, Care and Support Unit
Grade: G4
Contract type: Fixed-term Appointment
Duration of contract: Fixed-term appointment
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Date:
15 July 2008
Application Deadline:
25 September 2008
Vacancy Filled
Organization unit:
AI UNAIDS Joint United Nations Programme on HIV/AIDS (AI)
Evidence, Monitoring and Policy Department / Programmatic Priorities and Support
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
The mission of the Programmatic Priorities Support Division (PPD) is to identify, harmonize and improve policy and technical guidance to enable countries to lessen HIV vulnerability, risk, and impact. Within this Division, the Prevention, Care and Support team (PCU) strengthens and builds global capacity for improved and scaled up HIV prevention responses focusing on newer strategies of vulnerability and risk reduction, identifies gaps and opportunities in care and support in country responses, and advocates for UNAIDS programme alignment and leadership to enhance HIV prevention, care and support. This unit focuses on identification of programmatic priorities and operates within the Secretariat's mandate to support UNAIDS programme-wide coordination and accountability.
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Main tasks and Responsibilities of the Position:
- Undertake lead responsibility for administrative and secretarial support to the Team Leader, PCU, as well as Senior Prevention Adviser and TB/HIV Adviser.
- Draft and prepare correspondence on own initiative and/or with minimal instructions from professional staff
- Assist in the preparation of contracts and agreements according to instructions from professional staff; process, dispatch and follow up as required, and ensuring conformity with UNAIDS administrative requirements
- Organize official travel arrangements for staff in the team, consultants and temporary advisers, including: obtaining clearances as necessary, preparing costing and travel authorizations, making hotel arrangements, advising on and arranging visas for UNAIDS staff; checking validity of the UNLP and processing renewal as necessary; informing receiving country of staff's arrival date and time
- Assist in organizing meetings/workshops, take charge of logistics, and reserve meeting rooms
- Assist in maintaining the Team's registry files and maintain working files as appropriate. Take notes at meetings, typing and follow up as required
- Use computer software applications such as Word, Excel spreadsheets, PowerPoint. Make use of databases like contract tracking system, travel system and address system.
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| REQUIRED QUALIFICATIONS |
Education:
Essential: Completion of secondary school education; complemented by secretarial training to diploma level, including training in the use of commonly used office package software |
Experience:
Essential: Some three to four years' experience in secretarial positions
Desirable: Experience in the UN System
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Languages:
Essential: Excellent knowledge of English or French with a good working knowledge of the other language
Desirable: Knowledge of another UN official language
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Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible. Furthermore, we will only accept online applications for General Service vacancies.
Further, employment with UNAIDS is subject to successful completion of the WHO test. The test includes tasks on Microsoft Office software (Word, Excel and PowerPoint), as well as other secretarial and office tasks usually required in an office environment at WHO/UNAIDS.
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Annual salary:
(Net of tax)
67485 CHF at single rate
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Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. |
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
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| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Filled |
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