UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/08/TA2
Title: Secretary, aids2031
Grade: G4
Contract type: Temporary appointment
Duration of contract: Short term appointment initially 1 year
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Date:
1 February 2008
Application Deadline:
27 February 2008
Vacancy Notice Cancelled
Organization unit:
Partnerships and External Relations (PEX)/ Office of the Director
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
The Director's Office of Partnerships and External Relations (DIR/PEX) works to coordinate and strategically position the work of Communications and Knowledge Sharing, Board and UN Relations and UNAIDS' Partnership efforts in order to strengthen and fully resource the response to AIDS at all levels.
Furthermore, the Executive Director has tasked DIR/PEX to coordinate the Secretariat's work around aids2031, which aims to generate new evidence to inform the response to AIDS over the next 25 years.
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Main tasks and Responsibilities of the Position:
To provide secretarial and administrative support to the Director's Office PEX, including the aids2031 project and the UNAIDS Liaison Offices.
1. Screen, record mail and correspondence, informing and reminding responsible staff of follow-up dates and deadlines for response of specific actions.
2. Draft standard correspondence on own initiative and/or with minimal instructions.
3. Correct correspondence, reports, documents prepared by other staff for format, spelling and grammar.
4. Preparation of contracts and agreements according to instructions from professional staff and ensuring conformity with UNAIDS administrative requirements and insure timely payment for same.
5. Monitor and report on the allotment levels of the aids2031 project
6. Organize official travel arrangements for staff in the team, consultants and temporary advisers, including: obtaining clearances as necessary; preparing costing and travel authorizations; making hotel arrangements; advising and arranging visas for staff; checking validity of the UNLP and processing renewal as necessary.
7. Provide general secretariat/logistical support for meetings/workshops as required: reserve meeting rooms, reserve tea/coffee breaks/meals, book hotel rooms, send out invitation letters, prepare travel authorizations, initiate and follow up on payments.
8. Assist in maintaining the team's registry files and maintain work files as appropriate, ensuring that the aids2031 electronic and hard copy filing is up to date
9. Use computer software applications such as Word, Excel spreadsheets, PowerPoint. Make use of databases like the contract tracking system, travel system and contact system
10. Handle telephone inquiries in a diplomatic manner and by referring to the appropriate staff.
11. Perform other related duties as necessary to assist with the efficient running of the Director's Office.
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| REQUIRED QUALIFICATIONS |
Education:
Completion of secondary school education, complemented by formal secretarial and administrative training and training in the use of office software. |
Competencies:
Computer literacy (Word, Excel, Power Point). Basic accounting skills.
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Experience:
Three to five years' experience in secretarial/administrative positions within the UN, with familiarity with WHO/UN procedures as related to the work. |
Languages:
Excellent knowledge of English or French with a working knowledge of the other language. Desirable: Knowledge of another UN official language.
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Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible. Furthermore, we will only accept online applications for General Service vacancies.
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Annual salary:
(Net of tax)
67 149 CHF at single rate
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Applicants will be contacted directly if selected for an interview. |
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| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
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Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
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| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Notice Cancelled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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