UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/07/TA42
Title: Recruitment Clerk
Grade: G4
Contract type: Temporary appointment
Duration of contract: Temporary appointment
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Date:
7 December 2007
Application Deadline:
23 January 2008
Vacancy Filled
Organization unit:
Department of Resources Management (DRM)/Human Resources Management
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
Under the supervision of the Human Resources Officers, the Recruitment Clerk assists in facilitating the employment process. He/she provides support in organising interviews, establishing posts and generating staffing statistics.
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Main tasks and Responsibilities of the Position:
The incumbent supports specialised processes that provide product delivery to a targeted client community. He/she is the point of departure of a client servicing capacity and delivers service quality consistently and in time.
More specifically the Recruitment Clerk:
1. Provides assistance in the organization of interviews for short listed candidates. Organises the necessary logistics and travel arrangements, schedules panels, prepares and follows up on paperwork needed for the interview panel members, such as CVs, vacancy notices, list of questions etc.
2. Liaises with and assists candidates throughout the recruitment process in a timely and accurate manner.
3. Provides assistance and support in the post establishment process.
4. Provides assistance to the Head, Recruitment & Staffing as necessary.
5. Assists in circulating the signed Job Profiles for review and signature of the Human Resources Officers & ensures appropriate filing in electronic and hard copy format.
6. Assists in the preparation of submissions for the various Staffing Committees: Appointment and Promotion Committee (APC), Mobility Review Committee (MRC), and other.
7. Collaborates with relevant HR colleagues in a proactive manner to ensure seamless handover in the recruitment/induction process.
8. Assists in updating information and maintaining its accuracy and integrity in all Human Resources Database Systems.
9. Pro-actively alerts staffing team of discrepancies in staffing list.
10. Provides assistance in generating reports and the preparation of various statistics with the use of all human resources databases as necessary.
11. Maintains accurate post records, filing and reference systems in electronic and hard copy format where applicable.
12. Performs other duties as required by the supervisors.
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| REQUIRED QUALIFICATIONS |
Education:
Completion of secondary school or equivalent. |
Competencies:
Knowledge of the United Nations system and its rules and regulations. Proficient knowledge and use of standard computer software (MS Office, in particular MS Access and MS Excel). Knowledge of online recruitment software and advantage (in particular generating reports with online systems).
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Experience:
A minimum of four years of work experience in a secretarial or administrative position, plus experience in support of one human resources function, preferably in post establishment. Experience in dealing with statistical data. |
Languages:
Excellent knowledge of English or French and working knowledge of the other. Knowledge of other official UN languages a definite advantage.
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Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible. Furthermore, we will only accept online applications for General Service vacancies.
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Annual salary:
(Net of tax)
67 149 CHF at single rate
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Applicants will be contacted directly if selected for an interview. |
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| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
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Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
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| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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