UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/07/FT43
Title: Distribution Clerk (Bulk Mailing Focus)
Grade: G3
Contract type: Fixed-term Appointment
Duration of contract: Fixed term appointment
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Date:
27 September 2007
Application Deadline:
6 February 2008
Vacancy Notice Cancelled
Organization unit:
Communications and Knowledge Sharing (CKS)
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
Our mission is to effectively position UNAIDS and our issues with key audiences. And to create, manage and share knowledge with partners and potential partners in the AIDS response. We will work across three areas: Communications, Content management and Web platform and Production.
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Main tasks and Responsibilities of the Position:
Under the supervision of the Production officer, Web platform and Production, the incumbent has the following responsibilities:
1. Organize and carry out the mailing of documents to all country offices, in particular for the biannual mass mailings, replying, verbally or in writing, to requests for information and dispatching related documents or publications as needed using the UNAIDS Contact management system and email; and processing orders received making judgments about most cost-effective and appropriate means of dispatch; and liaise with the World AIDS Campaign to assist with global mailings
2. Update distribution calendar, organize and carry out the mailing of UNAIDS Awareness Cards and keep regular contact with SHI, Copenhagen, to ensure that stock lists and mailings lists are all kept up to date
3. Ensure reception of goods and ensure that quantity delivered tallies with delivery note and order placed
4. Ensure sufficient stock and reference list of titles held to fulfill casual orders and maintain up-to-date stock list, including but not limited to tracking, verifying document display; setting up of exhibits, and providing monthly and yearly statistics on distribution of information materials to the country offices; dealing with the packaging and labeling of documents required for conferences worldwide and attend pre-conference logistics meetings when necessary.
5. Act as focal point for warehouse inventory and palette movement (forklift), as well as manage bulk stock, e.g. ensuring that stock is clearly labeled and placed into storage facilities, that storage facilities are maintained in a clean and tidy manner
6. Keep the Production Officer, informed on situation of stock and forthcoming special requirements
7. Assist with office moves as needed
8. Undertake related assignments as required by the Production officer, Web platform and Production team.
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| REQUIRED QUALIFICATIONS |
Education:
Completion of secondary school or equivalent. |
Competencies:
Knowledge of dispatch options, their relative costs and efficiencies. Ability to use common computer software applications including Microsoft Word and Excel. License to drive forklift an asset.
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Experience:
Some years' experience in distribution and/or mass-mailing services, including shipping goods world-wide. |
Languages:
Good knowledge of English or French, with a working knowledge of the other language.
Desirable: Knowledge of another UN official language, such as Spanish.
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Additional Information:
Please note that for General Service vacancies only residents of Geneva and surrounding area are eligible. Furthermore, we will only accept online applications for General Service vacancies.
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Annual salary:
(Net of tax)
61 562 CHF at single rate
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Applicants will be contacted directly if selected for an interview. |
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| Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
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Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
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| Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Notice Cancelled |
This vacancy is shown for viewing only. It is not currently open for applications
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UNAIDS has a smoke-free environment
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