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UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include
UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org |
Vacancy No.: UNAIDS/07/TA17
Title: Business Analyst (Administration)
Grade: Band 2
Contract type: Temporary appointment
Duration of contract: Short Term Appointment
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Date:
12 April 2007
Application Deadline:
2 May 2007
Vacancy Notice Cancelled
Organization unit:
Programme Support Department (PSD)/Information Technology and Systems (IRT)
Duty station:
Geneva Switzerland
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MANDATE OF THE DEPARTMENT:
Under the supervision of Planning and Operations Adviser / Business Process Coordinator, the Business Analyst for Administration (BA-admin) carries out the functional needs analysis, requirements specification and documentation of all Enterprise Resource Planning (ERP) activities in the areas of administration, including general administration, procurement, inventory, and travel.
The UNAIDS secretariat is rolling-out an ERP implementation based on WHO's Global Management System for Geneva Headquarters and seven regional support teams, and based on UNDP's Atlas system for country-level management and administration. The BA-admin is key to ensure that the administration requirements of UNAIDS are met by these systems and to facilitate the change in adapting these systems. The BA-admin is a broad reaching role and the incumbent must be an expert analyst, have experience with ERP systems, have strong communication skills and be able to train staff and enable change in the organization in the area of administration.
This is a time-limited post bound to the length of the ERP project, and is expected to be carried out over 12-18 months.
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Main tasks and Responsibilities of the Position:
In the areas of administration, including general administration, procurement, inventory, and travel, the duties of the BA-admin are the following:
Business analysis
1. Analyzes and documents business needs and changes. Compare existing/upcoming systems/policies with functions proposed in the ERP and provide recommendations for their adaptation within (or outside) the ERP.
2. Works according to the agreed methodologies to ensure correctness and full understanding of business requirements
3. Undertakes analyses and provide recommendations to ensure UNAIDS business model can work with WHO Global Management System and UNDP Atlas at country level.
4. Analyzes the business requirements and translates them into functional specifications.
5. Provides expert advice on functional solutions to be implemented.
6. Recommends and executes the work agenda for this functional part of the project
7. Writes business process, reporting and other requirements and specifications documentation for the project
8. Oversees development/customization of the system in administrative areas or changes in legacy systems (ensuring that UNAIDS requirements are met in the new system)
9. In collaboration with WHO Global Management System and UNAIDS ERP Core team, determines the budgetary requirements for any customizations and advises Planning and Operations Adviser / Business Process Coordinator and/or Manager ERP accordingly.
Policy & strategy development
1. Provides expert advice and details critical issues to the UNAIDS ERP project team in the area of administration, process requirements, systems and regulations that could affect how UNAIDS uses the ERP.
2. Develop policies and recommendations for approval by ERP team, Finance & Administration team, and senior management in the area of administration.
Coordination
1. Serves as the internal ERP focal point for the Secretariat in the area of administration
2. Serves as the contact point for WHO Global Management System and UNDP Atlas teams in the area of administration
3. Coordinates and collaborates with, provide inputs to, and seek support from the UNAIDS ERP user community and each of the ERP functional focal points
4. Attends and participates actively in WHO meetings, to promote UNAIDS' position in issues raised.
5. Prepares and presents UNAIDS ERP information to focal points, staff and other contacts.
6. Liaises with IRT and the Business Analyst, Legacy Systems, for the remediation/adaptation of legacy systems in domain of administration
Training and change management
1. Participates in the project test and implementation activities (conference room pilots / systems integration tests, user acceptance test); coordinate, support colleagues in other departments on changes in the delivery of administration in the new ERP
2. Trains and provides support to users (on an ongoing basis) on the new ERP system or adapted systems
3. Ensures a seamless transition from the old system to the new system for all secretariat staff, ensuring that needs in the area of administration are covered, staff trained and adapted procedures for transition put in place.
Performs any other duties as requested by supervisor.
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| REQUIRED QUALIFICATIONS |
Education:
University degree in management or business administration. Additional post-graduate training in Business Administration or IT is an advantage. |
Competencies:
Must bring a combination of strong technical awareness and outstanding people skills. Knowledge of current UNAIDS administrative rules and regulations is an asset. Broad knowledge of and ability to assess organizational structures and functional/operational requirements. Good knowledge of Programme and Budget Management, Finance, HR, IT and cross cutting business processes programme is an asset. Demonstrated ability to identify detailed requirements and to views these in the context of general organizational needs and priorities.
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Experience:
At least five years experience in management and administration, with at least two years of business analysis experience, preferably with ERP or related implementations. Experience with IT projects required. Experience in working with or in the United Nations system, development agencies, governmental or inter-governmental bodies a strong asset.
Proven experience delivering presentations, training and coaching in the area of administration and ability to deliver a concise message in a clear way to instruct staff.
Experience in successfully delivering a change project in the area of administration a strong asset.
Familiarity with organizational structures and/or UN systems as well as policy discussion. Ability to analyze, compile, synthesize and present information. Ability to think strategically and suggest solutions. Solid computer knowledge, and familiarity with software engineering processes. |
Languages:
Fluency in English and French and excellent English writing skills.
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Additional Information:
In close collaboration with the International Civil Service Commission UNAIDS is developing and testing a system of reward for contribution and a broad-banded salary structure (Band1: P1 and P2, Band 2: P3, P4 and P5, Band 3: D1 and D2). As this system is being tested the existing grading system will be maintained until further notice. This post is at the P3 grade under the current grading system.
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Annual salary:
(Net of tax)
49 149US$ at single rate
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Post Adjustment:
66.1 % of the figure(s) on the left side. This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation. |
Applicants will be contacted directly if selected for an interview. |
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. |
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
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Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.
UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. |
UNAIDS is committed to providing equity of access to employment, advancement and retention in UNAIDS, recognizing that it is in the interest of UNAIDS to recruit and maintain a diverse and skilled workforce that is representative of the diverse nature of society, which includes persons with disabilities. It is therefore the policy of UNAIDS to actively promote equity of access to employment opportunities within UNAIDS for persons with disabilities.
UNAIDS undertakes to provide reasonable accommodation necessary to enable a person with a disability to access employment opportunities, enter into and remain in employment within UNAIDS. The principle of reasonable accommodation applies to all aspects of employment, including recruitment, selection and appointment. |
Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. |
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| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. |
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Vacancy Notice Cancelled |
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